Inventory Team Leader

5 months ago

Belfast, United Kingdom Cencora Full time

- What you will be doing
- As part of Cencora, Alliance Healthcare is a leading pharmaceutical distributor in the UK.

Job Title: Inventory Team Leader

Department: Inventory

Location: Belfast, BT3

Reports To: Loss Prevention Manager

Shift Pattern: Monday to Thursday 06.00 to 14.30, Friday 06.00 to 13.30, 39 hours per week

Rate of Pay: £12.68 per hour

Job Purpose:
All staff are expected to understand the principles of Good Distribution Practice of Medicinal Products for Human Use (2013/C 68/01) which is reflected in our SOP - REF Chapter 1 AHDL GDP 1.1. It will be a requirement for all staff to be trained in this SOP and have an annual refresher. All other GDP training will be job specific and as per your personal training matrix

Key Accountabilities

1. FINANCIAL CONTROL AND PROFITABILITY

¨ To ensure reconciliation of book stocks with physical stock.

¨ To ensure stock tolerance is below agreed level.

¨ To ensure reconciliation of all paperwork re: deliveries, invoices, claims for credit, uplift.

¨ To ensure maximum value is realised for discontinued lines.

¨ To review overstocks and take appropriate action

2.MAINTENANCE OF ACCURATE INVENTORY RECORDS

¨ To action /audit all reports.

¨ To maintain the Perpetual Inventory System and control the organisation of slot and item counts

ensuring all pick slots are validated within time windows.

¨ To ensure correct processing of new and discontinued lines.

¨ To ensure correct processing and audit of all Inventory Adjustments.

¨ To ensure audit and investigation of all count overrides /stock discrepancies.

¨ The organisation of company stock takes in line with company procedures.

3.THE AUDIT AND MAINTENANCE OF INVENTORY RELATED PROCEDURES

¨ To ensure all Inventory related tasks are performed satisfactorily and with time windows.

¨ To ensure accurate recording, and reclamation of damages.

¨ To ensure all B/O/H discrepancies are investigated.

¨ To ensure all batch re-calls are instigated and dealt with promptly.

¨ To ensure all O/O/S are on order


4.COMMUNICATION

¨ Ensure effective liaison with all Management/Team Leaders

¨ Ensure effective liaison with Central Replenishment and other Head Office personnel.

¨ Ensure effective liaison with Supply Partners.

5. TRAINING AND DEVELOPMENT
- Assist in ensuring adequate Inventory cover exists for all key tasks
- Ensuring there is effective, training, development and discipline of all Inventory staff
- Assist in yearly appraisals and regular one to ones of Direct Reports, assessing their job descriptions, training and development plans and recommending changes as necessary

Competencies

(The key behaviours required to achieve high levels of performance)

¨Coaching - _Providing timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem._
- Communication - _Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message._
- Customer Focus - _Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships._
- Information Monitoring - _Setting up ongoing procedures to collect and review information needed to manage an organisation or ongoing activities within it._
- Managing Conflict - _Dealing effectively with others in an antagonistic situation; using appropriate inter-personal styles and methods to reduce tension or conflict between two or more people._
- Stress Tolerance - _Maintaining stable performance under pressure or opposition (such as time pressure or job ambiguity); handling stress in a manner that is acceptable to others in the organisation._
- Technical/Professional Knowledge - _Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise._
- Work Standards - _Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed._

Knowledge, Skills and Experience Required:
Essential
- People Management Experience
- Excellent verbal and written communication skills
- Excellent Customer Care
- Intermediate numeracy
- Excellent time management and organisational skills
- Knowledge of MS Word and Excel to intermediate level

Highly desirable - previous experience of:

- Company IT systems
- Product knowledge
- Controlled drug systems procedures
- Health & Safety requirements
- Security Procedures
- Operations Procedures
- Service Centre layout, control and administration systems
- Inventory Management Procedures
- Stock management and placement disciplines

MANUAL HANDLING

It should be noted that manual handling tasks such as lifting and bending a

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