Executive Assistant

3 weeks ago


Kings Heath, United Kingdom Sajco Full time

You will be experienced, extremely well organised with natural interpersonal skills. The role also encompasses work which requires a high level of discretion and confidentiality.
- You will be able to communicate effectively internally and externally. You will need to have strong organisational and administration skills with the ability to prioritise workload. You will be IT literate with experience in using Microsoft Office 365 and the Google Suite. Being proactive and having a can-do attitude are essential in this role. This role would suit a professional PA with experience providing high level administrative and secretarial support to a CEO/MD in a fast-paced environment.
- **Key Accountabilities and Responsibilities**:
Proactively manage the Director’s busy diary, accommodating regular complex changes in their schedule and picking up diary conflicts so that key deadlines are met and responsibilities fulfilled as efficiently as possible

Travel with the Director to meetings as necessary

Assist with personal errands as and when required

Encompasses Office Manager role, ensuring office is clean, stocked and meetings rooms are prepared

Conducting assigned research, including analysing and summarising key findings to support the Director's decision making

Arrange the Director's travel arrangements

Managing the Director's expenses and simple accounts

Manage the Director’s daily calendars and meeting schedules

Prepare meeting agendas, attend meetings taking minutes and manage follow up actions

Carry out research, analyse information and create executive summaries

Have commercial awareness, establish professional relationships with key clients and maintain notes on the company CRM

Maintain robust filing and administration systems

Write, prepare and format documents in Excel, Word and PowerPoint

Handle confidential and sensitive information with the upmost discretion

Proactively identify opportunities to improve current processes and increase efficiency and effectiveness within the business

Manage projects through to completion on behalf of the Director-
- **Skills and Experience requirements**:

- _Essential_

Experience at Executive PA senior level (4+ years minimum)

Excellent listening, interpersonal, written and oral communication skills, able to communicate clearly and confidently to have a positive influence on others

Excellent time management and organisation skills

Pro-active, exceptionally well organised and able to prioritise

Strong attention to detail; takes pride in delivering work to high standards

Able to manage multiple projects and tasks simultaneously

Advanced Microsoft Office 365 skills (Excel, Word, PowerPoint)

Strong team ethos, ambition and energy

Flexible and calm under pressure
- Preferable_

Degree qualified

Strategic thinking, both internally and externally, an awareness of the ‘big picture’ and looking ahead

Previous managerial experience
**About the business**

Small and fast growing property business based in Kings Heath & Moseley in South Birmingham. With a team of 25 staff operates in various property sectors including investing, developments, lettings, building, renovations and training.
- **Application**
- **Key information**
Part time role - 20 to 30 hours per week

Permanent position

Office based in South Birmingham

Some travel required

Occasional out of office hours required

Offering a highly competitive pro-rata salary depending on experience £36,000 to £42,000

Minimum 4 years of similar experience required

**Job Types**: Part-time, Permanent

**Salary**: £36,000.00-£42,000.00 per year

Expected hours: 20 - 30 per week

Schedule:

- Monday to Friday

Work Location: In person


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