Events Coordinator

2 weeks ago

Bristol, United Kingdom Jobheron Full time

An experienced Events Coordinator is needed to join the team at this leading and professional association for financial managers in the NHS. This is a hybrid working role where 2 days will be office-based in Bristol and 3 days from home.

The events coordinator is responsible for supporting the learning and development executive in the planning and delivery of meetings, events and conferences to the company’s organisations within each region. Some meetings will be virtual and some face toface.

The role will involve coordinating training and development events which include liaising with speakers, managing delegate bookings and delivering the events on time and within budget.

**About the Role**

The events coordinator will also be responsible for supporting the learning and development executive with the administration of company branches in the planning and delivery of their meetings, training and development programmes and any additional requirements.This will include coordinating a programme of events, managing contact lists, and maintaining the company website and social media channels.

**About the Company**

They are the professional body for the healthcare finance profession where members get practical resources, insightful thought leadership, support with personal growth and CPD and access to an influential network.

Formed in 1950, they offer a range of services, including e-learning, conferences, and publications delivered via our national and local networks.

They believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. They warmly welcome people from all backgrounds.

**Key Responsibilities**:

- Creating events on online booking systems, publishing and maintaining on the website
- Managing delegate bookings and enquiries
- Market events to ensure maximum bookings
- Liaising with speakers where required to ensure all pre-course information is correct
- Register delegates for events and prepare all delegate materials, delegate packs and badges, as required
- Attending quarterly branch, sub-committee, director of finance, deputy director of finance meetings, record minutes and complete actions as they arise
- Prepare flyers/booking forms and publicise conferences and events to also include Dynamics 365, website, social media and newsletters
- Support the learning and development executive to manage communication and booking details with venues
- Support the learning and development executive with all arrangements at conferences, events and meetings to ensure smooth running on the day
- Supervise conference and event running orders and ensure a good quality service is received
- Summarise post-event evaluation and organise thank you letters to speakers, and distribution of presentations to delegates
- Support the learning and development executive with any other requirements for the running of the company branches
- Assist with the preparation of Branch business plans

**Required Experience**:

- Experience of working effectively with mínimal supervision
- Experience demonstrating strong administrative skills

**Required Skills**:

- Excellent proven organisational abilities
- Proven ability to work on own initiative
- Working knowledge and experience in using word processing, database software and spreadsheets
- Knowledge of the internet and social networking eg. LinkedIn, Twitter
- Able to communicate effectively at all levels both verbally and in writing
- Ability to manage a budget
- An understanding of and interest in the NHS
- IT literate
- High energy and motivated
- Works well with people and an excellent communicator
- Positive with a good sense of humour
- Self
- starter
- Car owner/driver

Sounds interesting? Click **APPLY** to send your CV for immediate consideration.

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