Pa
3 days ago
PA, Derby, Paying £14 per hour
**Your new company**
My client a leading healthcare provider is looking for a temporary PA to join their business on an ongoing temporary assignment.
**Your new role**
- Input, monitor and check data to help keep track of projects;
- Gather data and feedback from team members in order to assist with the production of highlight reports;
- Collate programme wide reports from the highlights reports produced and other information;
- Support teams in project management and participate in department events;
- Organise and plan events as necessary including producing and distributing any supporting information material;
- Work with all team members in the collection of information for performance reporting on relevant team projects;
- Act as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously;
- Supply the relevant information required for financial management, supporting the head of department and team by checking and receipting invoices for payment. Order stationery as required;
- Run and collate reports which may include reports to the Board and senior management as required;
- Provide guidance and advice on relevant policies and procedures;
- Carry out other appropriate delegated duties as required.
- Take telephone calls for the directorate when they are out of the office and expected to use their own initiative to deal with phone calls and messages;
- Undertake administrative duties such as photocopying, mail-out distributions, organising meetings, etc.;
- Develop and maintain effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team;
- Prepare agendas, take minutes and distribute notes of meetings including typing up of group discussions and interviews as necessary;
- Prepare and format documents (including Word and Excel);
- Provide administrative support including when appropriate to all team members to support a range of department initiatives;
- Work together with other senior administrator/PAs within the CCG to provide an effective network of communication including dealing with visitors to the base and being flexible to cover senior administrator/PAs general duties on the base;
- Participate in Research and Development activities as directed;
- Carry out other appropriate delegated duties as required.
**What you'll need to succeed**
You will need to be a proven PA that has recent experience and is confident at taking minutes.
**What you'll get in return**
You will be rewarded with a temporary position:
Location: Remote Working, with a mínimal expectation to travel to Derby, i.e. once a month for Team Meetings
Hours: Mon-Fri 37.5 Hours
Initial term: 3 months
**What you need to do now**
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
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