Pa/legal Secretary
4 days ago
Family & Matrimonial|
Derby
FAMILY & MATRIMONIAL
PA/Legal Secretary - Family & Matrimonial
This role is responsible for supporting the Family & Matrimonial department with a range of legal secretary/PA duties. This role reports to the Head of Family & Matrimonial.
You will assist solicitors and fee earners with a wide range of administrative tasks in relation to the caseload in the department and be responsible for liaising directly with clients and ensuring a high level of client care is provided at all times.
Role
Key responsibilities will include:
- Preparing from dictation, verbal or written instructions correspondence and documents as required.
- Completing filing on a daily basis.
- Being the first point of contact for client calls and general inquiries for the team.
- Opening files in accordance with departmental and firm-wide procedures.
- Closing and arranging storage for client matter files.
- Preparing bundles as requested by the solicitors and head of department.
- Requesting closed client matter files to be returned from storage as and when required.
- Preparing mail and ensure that any enclosures required are attached.
- Chasing unpaid invoices where required.
- Arranging for all photocopying to be completed within the required timeframes.
- Making appointments, arranging meetings and maintaining the diary for the fee earners.
- Ensuring that any meeting rooms required are booked as necessary.
- Attending clients both in person and on the telephone and providing support in a professional and friendly manner in keeping with the firm’s standards for client care and confidentiality.
- Ensuring the confidentiality of all the firm’s and client’s documentation and information.
- Working actively within your department to create a good working atmosphere and to provide a first-class service to all fee earners and clients.
- Ensuring that all SRA/ ISO and departmental procedures that are relevant to your role are followed and complied with.
You will:
- Have at least 1 years’ experience in a PA or admin support role.
- Have excellent word processing and audio typing skills.
- Have excellent expertise/knowledge of Microsoft Office.
- Have strong communication skills both verbal and written.
- Have excellent time management skills with the ability to multi-task and to meet tight deadlines.
- Have excellent client care skills.
- Be able to demonstrate a “can do” attitude.
- Be a team player.
- Disclosure will be required in the event that a position is offered._
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