Administrative Assistant

6 months ago


Chichester, United Kingdom Solid Childcare Recruitment Full time

Brand new and exciting position has opened for an Administration Assistant in Central Chichester. This exciting new position will suit and experienced all round administrator who has a “can do” attitude, capable of managing a range of administration duties as well as running a busy office.

Package for the Administration Assistant position:

- Salary £25,000 - £28,000 DOE
- 21 days holiday + BH rising after 3 years of service to 23 days and 26 days after 5 years, many benefits and committed training, support and development.
- Office based
- Pension
- Healthcare cash plan
- Lots of incentive schemes/rewards
- Proven experience in administrative roles with diverse responsibilities.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication, interpersonal, and customer service skills.
- Proficient in using office software and IT tools.
- Proactive: Anticipate needs and take initiative.
- Detail-oriented: Ensure accuracy in all tasks.
- Collaborative: Work effectively with cross-functional teams.
- Resourceful: Find solutions to challenges efficiently.

**Responsibilities for Administrative Assistant**:
The position is an imperative support role to the business. It encompasses many administrative tasks working with a great bunch of people in a support, friendly and professional working environment.

Reception and Facilities Management:

- Manage the online booking system (Sign In App) and handle reception duties.
- Maintain meeting rooms, directors’ room, and assist during meetings.

Administrative Support:

- Provide general administrative assistance to the Finance team, HR team, and Compliance Consultant.
- Support softphones, mobile phones, and 2SMS messaging system administration.
- Manage the admin credit card and submit monthly expenses on Continia.
- Take accurate meeting minutes as required.

Office Supplies and Equipment:

- Order and manage kitchen/domestic supplies and equipment.
- Order gifts for employees and raffle donations for customers.
- Organize annual PAT testing of all electrical equipment.

Facilities Management:

- Check, replenish, and manage facilities and equipment within the building (e.g., kitchen, toilets, staff room).
- Understand and operate key equipment/facilities (e.g., printers, heating system, security system, and Flip screens).

Business Insurance and IT Support:

- Assist the Financial Controller with business insurance administration, including annual renewals.
- Provide general IT support, managing/monitoring all IT assets and subscriptions.

Business Vehicles and Petty Cash:

- Provide administrative support for matters relating to the business fleet.
- Manage the annual renewal of Driver Declaration forms, PCN administration, and vehicle rental administration.
- Maintain petty cash and provide monthly reconciliation to the Assistant Accountant.

Event Coordination:

- Organize annual events, including Company Day, summer party, and Christmas party.
- Assist in planning and executing ad-hoc events, including support for regular team social gatherings.

Travel and Accommodation Management:

- Manage hotel bookings for employees and guests.
- Coordinate venue bookings for various company events.
- Arrange taxi bookings for staff when necessary.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£28,000.00 per year

**Benefits**:

- Company events
- Company pension
- Health & wellbeing programme
- Sick pay

Schedule:

- Day shift
- Monday to Friday

Work Location: In person



  • Chichester, United Kingdom Solid Recruitment Full time

    Brand new and exciting position has opened for an Administration Assistant in Central Chichester. This exciting new position will suit and experienced all round administrator who has a “can do” attitude, capable of managing a range of administration duties as well as running a busy office. Package for the Administration Assistant position: - Salary...


  • Chichester, United Kingdom SRS Full time

    Brand new and exciting position has opened for an Administration Assistant in Central Chichester. This exciting new position will suit and experienced all round administrator who has a “can do” attitude, capable of managing a range of administration duties as well as running a busy office. Package for the Administration Assistant position: - Salary...


  • Chichester, United Kingdom Chichester Recruitment Full time

    Job Title: Administrative Assistant Area: Chichester **Salary**: £25,000 to £28,000 d.o.e Responsibilities for Administrative Assistant: Reception and Facilities Management: - Manage the online booking system (Sign In App) and handle reception duties. - Maintain meeting rooms, directors’ room, and assist during meetings. Administrative Support: -...


  • Chichester, United Kingdom Rathbones Group Plc Full time

    Company description: A rewarding place to work.At Rathbones, We invest in everyone's tomorrow that includes our people.We are always looking for future talent, and we can help you build a rewarding career with clear paths to progression and the opportunity to share in the success of our business.Job description: Job Title: Administrative Assistant...


  • Chichester, United Kingdom Rathbones Group Plc Full time

    Company description: Apply now, read the job details by scrolling down Double check you have the necessary skills before sending an application.A rewarding place to work.At Rathbones, We invest in everyone's tomorrow that includes our people.We are always looking for future talent, and we can help you build a rewarding career with clear paths to progression...


  • Chichester, United Kingdom Waterscan Full time

    **Do you want to make a real** **difference to the world we live in?** **So do we. Come join us!**: **Work with us to create a sustainable water future for all.** Our team is working with some of the UK’s biggest, most environmentally aware organisations to help them be more water efficient. We’re unique in what we do, and we’re growing in size and...


  • Chichester, West Sussex, United Kingdom Ashville Knight Full time

    Job Description: Conveyancing and Estate Administration AssistantWe are seeking a detail-oriented Conveyancing and Estate Administration Assistant to join our team at Ashville Knight. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and providing high-quality administrative support to our Conveyancing...

  • Administrator

    6 months ago


    Chichester, United Kingdom Chichester Recruitment Solutions Full time

    Brand new and exciting position has opened for an Administration Assistant in Central Chichester. This exciting new position will suit and experienced all round administrator who has a “can do” attitude, capable of managing a range of administration duties as well as running a busy office. Package for the Administration Assistant position: - Salary...


  • Chichester, West Sussex, United Kingdom West Sussex County Council - Schools Full time

    We are seeking an exceptional Administrative Assistant to join our team of Governors at Bourne Community College. This is a permanent post, term time only, with a salary paid at Grade 4 Points 5-6 £23500-£23893 p.a. pro rata (£12.18-£12.38/hr).As the Administrative Assistant to Governors, you will play a critical role in securing the continuity of...


  • Chichester, West Sussex, United Kingdom Pontoon Full time

    Role Overview:The Pontoon team is looking for an experienced Insurance Administration Assistant to join their Chichester office. This is a hybrid working role, requiring 3 days per week in the office.Responsibilities:Support the Account Handler with mid-term adjustments, understanding client needs and negotiating with insurers.Ensure accurate record-keeping...


  • Chichester, West Sussex, United Kingdom University Hospitals Sussex NHS Foundation Trust (279) Full time

    About the RoleWe are seeking a highly skilled and organized administrative assistant to join our team in the Dietitians Department at St Richard's Hospital, Chichester. This is an exciting opportunity for someone who enjoys working in a fast-paced environment and providing excellent support to our medical staff.The successful candidate will have experience...


  • Chichester, West Sussex, United Kingdom Pontoon Full time

    Job DescriptionWe are seeking a skilled Property Insurance Admin Assistant to join our team in Chichester. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of insurance processes and work within the friendly and supportive Account Handler team.About the Role:To support the Account Handler with renewal processing,...


  • Chichester, West Sussex, United Kingdom Essential Employment Full time

    Job SummaryEssential Employment is seeking an HR Administrative Assistant to support our fast-paced HR/Payroll team. As an HR Administrative Assistant, you will be responsible for processing HR and payroll transactions, including creating positions, managing TUPE transfers, producing contract variations, and ensuring accurate pay.About the TeamOur HR/Payroll...

  • Administrator

    6 months ago


    Chichester, United Kingdom Specsavers Full time

    **Hearcare Administrator** Chichester Hearcare Full time - 37.5 hours a week Up to £10.62 an hour Extra day off for your birthday! For our stores to run like clockwork and keep our patients at the heart of everything we do, we need sound support behind the scenes - and that’s where you come in. So, what does it take to be a successful Admin...

  • Administrator

    4 days ago


    Chichester, United Kingdom Novax Recruitment Ltd Full time

    Administrator Chichester £11.50 per hour Full Time Contract Novax Recruitment is actively seeking a Administrator based in Chichester. This is a contract role working full time hours. The job: Assisting with meeting preparation, booking rooms and schedules, taking minutes and notes, preparing agendas Co-ordinating diaries for meetings, events and...

  • Administrator

    1 week ago


    Chichester, United Kingdom CV-Library Full time

    Administrator Chichester £11.50 per hour Full Time Contract Novax Recruitment is actively seeking a Administrator based in Chichester. This is a contract role working full time hours. The job: Assisting with meeting preparation, booking rooms and schedules, taking minutes and notes, preparing agendas Co-ordinating diaries for meetings, events and...

  • Administrator

    6 days ago


    Chichester, United Kingdom Novax Recruitment Ltd Full time

    Administrator Chichester £11.50 per hour Full Time Contract Novax Recruitment is actively seeking a Administrator based in Chichester.This is a contract role working full time hours.The job: Assisting with meeting preparation, booking rooms and schedules, taking minutes and notes, preparing agendas Co-ordinating diaries for meetings, events and training,...


  • Chichester, West Sussex, United Kingdom Harwood Recruitment Solutions Limited Full time

    Harwood Recruitment Solutions Limited is seeking an experienced Legal Secretary to join their team in the Chichester area, working on cases related to Family Law, Private Client, or Conveyancing.The successful candidate will assist senior fee earners and receive comprehensive training on company practices, procedures, and systems. This includes taking and...


  • Chichester, West Sussex, United Kingdom 279 University Hospitals Sussex NHS Foundation... Full time

    Role OverviewWe are seeking an experienced Administrative Care Assistant to join our team at 279 University Hospitals Sussex NHS Foundation Trust. The successful candidate will work closely with colleagues to deliver exceptional customer care and support high-quality care delivery.Key Responsibilities:Provide exceptional customer careSupport the delivery of...


  • Chichester, West Sussex, United Kingdom Essential Employment Full time

    As an HR Administrative Assistant, you will be part of a fast-paced team at Essential Employment, assisting with increased workload and staff absences. Your role will involve processing HR and payroll transactions, including creating positions, managing TUPE transfers, producing contract variations, and ensuring accurate pay.We are looking for an individual...