Administrative Assistant
6 months ago
Brand new and exciting position has opened for an Administration Assistant in Central Chichester. This exciting new position will suit and experienced all round administrator who has a “can do” attitude, capable of managing a range of administration duties as well as running a busy office.
Package for the Administration Assistant position:
- Salary £25,000 - £28,000 DOE
- 21 days holiday + BH rising after 3 years of service to 23 days and 26 days after 5 years, many benefits and committed training, support and development.
- Office based
- Pension
- Healthcare cash plan
- Lots of incentive schemes/rewards
- Proven experience in administrative roles with diverse responsibilities.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication, interpersonal, and customer service skills.
- Proficient in using office software and IT tools.
- Proactive: Anticipate needs and take initiative.
- Detail-oriented: Ensure accuracy in all tasks.
- Collaborative: Work effectively with cross-functional teams.
- Resourceful: Find solutions to challenges efficiently.
**Responsibilities for Administrative Assistant**:
The position is an imperative support role to the business. It encompasses many administrative tasks working with a great bunch of people in a support, friendly and professional working environment.
Reception and Facilities Management:
- Manage the online booking system (Sign In App) and handle reception duties.
- Maintain meeting rooms, directors’ room, and assist during meetings.
Administrative Support:
- Provide general administrative assistance to the Finance team, HR team, and Compliance Consultant.
- Support softphones, mobile phones, and 2SMS messaging system administration.
- Manage the admin credit card and submit monthly expenses on Continia.
- Take accurate meeting minutes as required.
Office Supplies and Equipment:
- Order and manage kitchen/domestic supplies and equipment.
- Order gifts for employees and raffle donations for customers.
- Organize annual PAT testing of all electrical equipment.
Facilities Management:
- Check, replenish, and manage facilities and equipment within the building (e.g., kitchen, toilets, staff room).
- Understand and operate key equipment/facilities (e.g., printers, heating system, security system, and Flip screens).
Business Insurance and IT Support:
- Assist the Financial Controller with business insurance administration, including annual renewals.
- Provide general IT support, managing/monitoring all IT assets and subscriptions.
Business Vehicles and Petty Cash:
- Provide administrative support for matters relating to the business fleet.
- Manage the annual renewal of Driver Declaration forms, PCN administration, and vehicle rental administration.
- Maintain petty cash and provide monthly reconciliation to the Assistant Accountant.
Event Coordination:
- Organize annual events, including Company Day, summer party, and Christmas party.
- Assist in planning and executing ad-hoc events, including support for regular team social gatherings.
Travel and Accommodation Management:
- Manage hotel bookings for employees and guests.
- Coordinate venue bookings for various company events.
- Arrange taxi bookings for staff when necessary.
**Job Types**: Full-time, Permanent
**Salary**: £25,000.00-£28,000.00 per year
**Benefits**:
- Company events
- Company pension
- Health & wellbeing programme
- Sick pay
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
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