Finance and Office Administrator

3 weeks ago

Manchester, United Kingdom Centre for Local Economic Strategies Full time

**£23,000 - £25,000 pro-rata (actual salary £13,800-£18,750)**
**Part-time (22.5 hours per week) flexible hours and hybrid working**
**1-year fixed term contract**

This is your chance to join an amazing team that works to reform local economies across the UK and beyond. **CLES (Centre for Local Economic Strategies) **started in 1986 and we are a think tank and registered charity employing 18 people across the UK. Our main base is in Manchester, and we work with people across the UK and internationally to create better economies for people, place and planet. In particular, we support local areas to develop new solutions to the economic and social justice challenges we face at the current time.

**About this role**
We are excited to launch our search for a new post of **Finance and Office Administrator.**

You will work with the Office Manager to provide the organisation with a professional and effective support service. You will be a key part of the team, taking responsibility for a range of administrative and finance duties, and assist with smooth running of the organisation. This is not a standard office administration role: it’s an opportunity to work with a team of enthusiasts, in an exciting and fast-paced environment in an organisation committed to social and economic change.

We are looking for an administration and finance whizz, with a great work ethic, an optimistic attitude and who is never afraid to pitch in with the rest of the team

If this sounds like you and you meet the criteria listed below please send us your CV with a covering letter to apply.

**Main Duties and Responsibilities**

**Financial administration**
- Using accounting software Sage 50 to prepare sales invoices, credit control, purchase and sales ledger, and assist with month-end tasks including bank reconciliation and cash flow forecasts.
- Ensuring timely payment of invoices and expenses following regular payment schedules.
- Payroll (full training can be given).

**Office administration**
- Using MS Outlook calendar to set up interviews and meetings and assist managing Chief Executive’s diary and speaking engagements.
- Booking international travel and accommodation for colleagues.
- Ordering stationary, office and computer supplies.
- Overseeing and managing the meeting room booking system, greeting visitors, and organising refreshments.
- As part of a small, friendly and informal organisation you'll have the opportunity to participate in other activities to ensure CLES successfully achieves its objectives and mission.

**Communications and events**
- Providing the Head of Communications with administrative support to deliver outstanding workshops, events and conferences.
- Preparing for events using Eventbrite, Survey Monkey, Mailchimp, producing mail-merged badges and promo materials.
- Communicating with events delegates and stakeholders to ensure we deliver the best experience possible.

**Person Specification**
**Essential**
- Minimum 2 years’ experience of working in finance at an assistant or administrative level.
- Knowledge of standard finance processes / procedures and systems.
- Experience using accounts packages such as Sage, QuickBooks or Xero is essential however direct experience using SAGE would be preferred.
- Strong numeracy skills with meticulous attention to detail and a high level of accuracy.
- 5 GCSEs including Mathematics and English at Grade C/Grade 4/5 or above
- Excellent IT skills, including experience of using Microsoft Office; in particular Excel.
- Excellent and demonstrable organisational and administrative skills.
- Excellent written and verbal communication skills.

**Desirable**
- A recognised finance/accounting qualification (or part qualification).
- Previous experience using payroll software Sage preferred, however training will be given
- Experience of working in a not-for-profit organisation.

**Additional benefits**
In line with our values and our commitment to progressive employment practice, **CLES is currently trialling a four day/full pay working week**, becoming one of the first think tanks in the UK to do so. For a part time role you will receive a 20% uplift in salary, and the trial period runs until the end of September. The decision on whether the trial will continue is pending.

In addition we offer:

- 15 days holiday a year (for 22.5 hours a week post) plus an extra 2 days for Christmas and birthday leave
- Company pension plan with 6% employer contribution
- Flexible working and work location arrangements
- Regular team and social events - with annual overnight away days
- Based in the Northern Quarter in Manchester office easily accessible via public transport

**Wellbeing**:CLES is very strongly committed to staff wellbeing and all staff are committed to creating a pleasant and supportive environment in which to work. We have a commitment to promote a good work life balance for all of our employees.

We are a disability confident employer and guarantee an int

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