Part-time Legal Administrator

2 weeks ago


London, United Kingdom Ubiqus UK Full time

**Part-Time Legal Administrator - Maternity Cover**

Ubiqus UK

London SE1

£23,000 per annum (40‑hour week) - maternity cover, part-time, flexible days

**The Legal Administrator role is offered as a six-month fixed term contract to provide maternity cover.**

**Ubiqus**

Ubiqus is an international transcription and language services company with offices throughout Europe and North America. Ubiqus’ primary service offering is the production of legal transcripts and summary documents of meetings, conferences and events. We are one of Europe’s leading language services providers, providing transcription, translation, interpretation, and equipment hire services and solutions.

**Application schedule**
- January 2023 start‑date.

**The role**

Ubiqus is seeking to hire a part-time Legal Administrator to join the Legal Administration team in London to provide maternity cover for six months.
- The Legal Administrator role sits within Ubiqus’ Legal Administration team and supports the day‑to‑day functions of the two senior members of the team
- The Legal Administrator processes a high volume of transcript requests and uploads court audio to Ubiqus’ internal ERP system
- The role is computer‑centric and is office‑based, so the Legal Administrator will need to live within a commutable distance of our London office (SE1)

**Main responsibilities**
- Data entry: uploading hard‑copy and digital court audio and other data to internal system
- Quoting and processing high volumes of transcription requests and invoices using internal ERP system
- Communicating proactively with two team members to ensure full coverage

**Essential skills**
- Excellent attention to detail, efficiency and responsiveness
- Numerical and computer literacy and quick typing speed - Microsoft Excel skills essential
- Fluent written and spoken English
- Demonstrable experience of data entry and database management
- Strong analytical and reporting skills
- Ability to learn/work in a fast‑paced environment both independently and collaboratively
- Excellent time management and organisational skills
- Self-discipline, enthusiasm and high energy, with a results‑orientated outlook
- A‑Levels or equivalent qualifications preferred

**Employee benefits**
- 24 days’ holiday per annum, in addition to bank holidays (2 days per month pro-rated)
- Company pension scheme

**Working arrangements**
- Hours and days per week can be flexible, ranging from 21-35 hours per week. To be discussed and agreed during interviews based on applicant’s preference.
- Minimum 21 hours per week (office hours are 08:00 - 17:00)
- Minimum 3 days per week: flexibility as to which days are worked. The team rota is agreed one month in advance. All three days are office‑based.
- This role is office‑based, so the successful applicant will need to live within a commutable distance of our London office (SE1)
- BPSS check and UK citizenship/settled EU status required
- Salary: dependent on hours and days worked

**Ubiqus is an equal opportunities employer.**

**We are following government guidance in relation to COVID-19 restrictions.**

**Job Types**: Part-time, Fixed term contract

**Salary**: £23,000.00 per year

**Benefits**:

- Flexitime

Schedule:

- 8 hour shift

Ability to commute/relocate:

- LONDON: reliably commute or plan to relocate before starting work (required)

Work Location: One location


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