Company Secretarial Assistant

2 weeks ago

London, United Kingdom Legal & General Investment Management Full time

Your role at a glance
You will assist the Company Secretarial function in providing a full governance and company secretarial service to Legal & General Investment Management (Holdings) Ltd and its subsidiaries (the “LGIM(H) Group”). This is a good introductory or early career role for someone at the start of their company secretarial career and will offer a wide range of experience across a highly regulated business.

The key responsibilities for the role will include:
Supporting the Company Secretarial function to deliver first class governance and company secretarial support to the LGIM(H) Group, ensuring compliance with regulatory and statutory obligations and that all board procedures and guidelines are followed.

Provide board support to the LGIM Company Secretarial team including but not limited to: Board/Committee meeting preparation and organisation; meeting scheduling; drafting agendas, skeleton minutes and action schedules; requesting and collating board/committee papers and preparing packs for upload to Diligent.
Support the Company Secretarial function to deliver an annual calendar of company secretarial activity, including but not limited to conflicts of interest annual reviews, subsidiary accounts preparation and sign off; annual governance reviews and director training.
Assisting the LGIM Company Secretary and Head of Secretariat in executing strategic governance projects and the on-going improvements to governance standards across the LGIM(H) Group.

Supporting the company secretarial function to ensure that the LGIM(H) Group maintains an appropriate governance framework including maintaining appropriate delegated authorities, Committee Terms of Reference and Matters Reserved for the Boards.

What you'll be doing
Board meeting support. Assisting the team in ensuring that a full meeting support service is provided to the LGIM(H) Board, its operational subsidiaries and Committees including:
meeting preparation, including drafting meeting agendas in conjunction with Assistant Company Secretaries and Chairs;
drafting skeleton minutes with a view to minuting Committees;
preparing matters arising schedules;
sending reminders for papers and collating papers as they are submitted;
filing and maintaining minute books;
organising ad-hoc Board and Committee meetings as required; and
preparing the annual Board and Committee meeting schedule, obtaining availability and sending diary invites.

Statutory Compliance. To the extent not provided by external providers, provide company secretarial compliance services in relation to the UK subsidiaries of LGIM(H) to maintain all UK subsidiary companies in good standing and fully compliant with current Companies Act legislation including but not limited to:
assisting with the appointment and induction process for new directors;
ensuring all statutory records on Blueprint are maintained and all filings are made with the Registrar of Companies within the relevant time frames;
reviewing and approving all documents prepared by Link prior to filing;
assisting with co-ordinating the year end subsidiary accounts approval process;
arranging for approval and sealing of contracts, drafting associated resolutions and maintaining records for subsidiary Boards;
drafting routine minutes e.g. for approval of subsidiary dividends; and
ensuring that the companies are in full compliance with their obligations under the Companies Act and other regulations where relevant.

Excellent organisation skills. Experience and ability to prioritise a busy workload, to meet deadlines and to be flexible in a continuously changing environment. Understanding governance processes and inter-relationships between different stakeholders.

Following, and where appropriate updating and issuing, departmental and business-wide procedures and controls for the company secretarial function that reflect best practice and/or mitigate business risks.

Working with the company secretarial function to deliver improvements to the governance standards across the LGIM(H) Group.

Treating Customers Fairly (TCF)

What we're looking for
ICSA qualified/part-qualified or with a relevant degree and experience and committed to undertaking training to qualify as a Chartered Secretary.

Experience in the financial services sector and or real estate sectors desirable

Knowledge of the Companies Act 2006 and UK Corporate Governance Code desirable.

Previous experience working in a company secretarial or legal role.

**Benefits**:
When you commit to Legal & General, we’ll commit to you too. That means we’ll recognise and reward your hard work, your performance and your contribution.

If you join us, you’ll get access to some great benefits, including private medical insurance, at least 25 days holiday (excluding bank holidays), a generous pension scheme, life assurance, and Income Protection. You can participate in our electric car scheme, which offers employees the option to hire a brand new electric car through t

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