Events Assistant
3 weeks ago
Our client is looking for a highly organised, flexible and outgoing person with events experience, to join a fast-paced team at their new facility in Central Cambridge. The building has dedicated event facilities which are utilised across the organisation by various teams. This role will help coordinate events and support the wider team in the delivery of high-quality events for the organisation.
As the Events Coordinator, you will act as the key contact for all evet requests and oversee the administrative support of events and coordination between internal delivery teams as well as external guests and speakers.
This is a temporary contract to start as soon as possible for 6 months. It is a full-time role, working 36.5 hours a week and is primarily office based due to the nature of the work involved.
Specific Responsibilities
- Coordinating of all event requests and collate for review with colleagues
- Prepare and manage ‘event review’ meetings with colleagues
- Support Network manager on preparation and administration of event planning
- Work on CRM/calendar to ensure an up-to-date event schedule
- Ensure spaces are booked and prepared in advance
- Liaise with operations and building management teams on room layout and tech requirements
- Coordinate event support - including logistics/catering/invites/social media
- Acting as an additional resource to assist with events administration across marketing, comms and network
- Management of the catering supplier list
- Management of photography for social media
- Management of reception and check-in process for larger events
- Coordinate the tours/presentations, working with external contacts to agree dates and themes
- Administrative support for the ‘awards’ process for the building
Knowledge, Experience & Skills
- Experience of events organising and coordination (working on hybrid events both online and in person would be advantageous)
- Experience of working in an office environment, maintaining office systems and following office procedures
- Diary management
- Minute taking
- Ability to prioritise own workload
- Ability to deal with difficult or pressured situations
- Excellent verbal, written and interpersonal skills required
- Excellent customer-facing skills
- A flexible approach with a willingness to take on additional duties as necessary
To Apply
Please send a covering letter together with a copy of your CV in MS Word
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