Accounts Payable Administrator

9 months ago


Welwyn Garden City, United Kingdom PayPoint Network Ltd Full time

**MAIN RESPONSIBILITIES**:

- To ensure all purchase invoices and credit notes are accurately processed in a timely manner and to the correct cost centre including excel based invoicing from Hotel groups, Fuelcard and Barclaycard.
- To ensure that all invoices are matched with purchase orders and are approved by the relevant Budget Holders in accordance with the current delegated authority document.
- To accurately prepare and process the weekly payment of suppliers, ensuring that relevant payment checks and approvals are obtained in accordance with the current delegated authority document.
- To maintain the Purchase Ledger order tracking spreadsheet
- To produce and reconcile the monthly Aged Payables report.
- To work to strict deadlines to support the timely preparation of the monthly management accounts.
- To reconcile key supplier statements on a monthly basis.
- To liaise with other departments and suppliers to resolve any invoicing queries in a professional and timely manner.
- Responsible for reviewing the validity of monthly employee expenses.
- To ensure all Aged Payable documents are filed in a timely manner.
- To assist with the administration of the Expensys system.
- Ad hoc duties as and when required.

**QUALIFICATIONS AND EXPERIENCE REQUIREMENTS**
**Essential**:

- Educated to a minimum GCSE standard.
- Excellent numeracy skills.
- Strong communication skills.
- Strong IT skills, including working knowledge of MS Excel and Word.
- Experience of working within a Finance Team.
- Good problem solving skills
- Ability to use their own initiative

**Desirable**:

- Knowledge of Sage AccPac or another computerised accounting system;
- General accounts processing knowledge would be advantageous.

**PERSON SPECIFICATION**
- A well organised individual with a high attention to detail and accuracy.
- Analytical approach with an ability to recognise and investigate issues, and to implement changes.
- Approachable with effective communication skills and the ability to liaise with both finance and non-finance employees.
- Ability to work under pressure and to regular deadlines.
- Strong attention to detail and the resilience necessary to flourish in a dynamic, constantly-evolving environment.

**Description**
- To produce and reconcile the monthly Aged Payables report

**Key Responsibilities**
- To accurately prepare and process the weekly payment of suppliers, ensuring that relevant payment checks and approvals are obtained in accordance with the current delegated authority document.



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