Executive Support Officer

4 weeks ago

London, United Kingdom Page Personnel Full time

Excellent Business Support Opportunity with a Leading Public Sector Body
- This is a key part of the Business Support function to Senior Leadership.

**About Our Client**:
Our client is a prominent regulatory body in the Public Sector, the Executive Support officer will join a busy team to deliver excellent business support to the Senior Leadership Team.

Reporting to the Business Manager the Executive Support Officer will be responsible in the following areas:

- Proactively manage Director's diaries to ensure the smooth-running of all day-to-day activities, using professional judgement to effectively balance their time, prioritising the most important meetings, identifying and resolving conflicts before they arise and anticipating requirements in advance.
- Arrange and support on all aspects of meetings with both external stakeholders and internal colleagues.
- Provide administrative services; including collating and circulating agendas and papers, and taking accurate and concise minutes or notes, for a range of routine, complex, technical, or confidential meetings.
- Work with the Heads of Service and their teams on a range of ad hoc and longer term projects and work streams
- Cover for the Business Manager in their absence and help support the work of the Chair and Chief Executive as required
- Book business travel and accommodation; and to process travel and subsistence claims as necessary.
- To make, receive and deal with telephone calls, taking accurate messages and dealing with general enquiries internally and externally.
- To draft suitable replies to correspondence where appropriate.
- To research background information as required.

**The Successful Applicant**:
A successful Executive Support Officer will bring the following skills and attributes should have:

- Proven track record in a similar secretarial or administrative role within the Public Sector
- The ability to adapt in a fast paced environment with changing priorities.
- A collaborative approach to working relationships at all levels
- Exceptional organisational skills and attention to detail
- Excellent communication skills, both written and verbal
- Competence in using MS Office Suite
- Ability to multi-task and manage time effectively
- A proactive approach to problem-solving
- Hybrid Working - City of London location

**What's on Offer**:

- A competitive salary in the range of £27,000 - £32,000 per annum
- Opportunity to work in a meaningful role within the Public Sector
- Continuous professional development opportunities

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