Assistant Examinations Officer

5 months ago

Lancing, United Kingdom Lancing College - Senior & Sixth Form Full time

The Assistant Examinations Officer is responsible to the Lead Examinations Officer and ultimately to the Assistant Head for all public examinations (except music exams run by the Associated Board).

Using appropriate software, they will be expected to support and assist the Lead Examinations Officer in the following duties:
**Key Tasks and Responsibilities**
- Be responsible for the administration, organisation and smooth running of all internal and external examinations ensuring compliance with annual awarding body (AB) and Joint Council for Qualifications (JCQ) regulations.
- Maintain security and confidentiality of systems.
- Ensure effective communication procedures are in place for students, parents, carers and colleagues.
- Set internal deadlines for Non-Examination Assessment marks to pupils and entries.
- Compile the examinations timetable, sort clashes, rooms and notify all relevant departments, compile overall timetable and upload.
- Compile transcripts for current and past pupils.
- Send examinations timetable to pupils for checking. Organise exams to remove any clashes and book rooms and lunches for the pupils as necessary.
- Submit entries to the examination boards and check invoices.
- Liaise with Learning Support regarding Access Arrangements (AA), ensure all pupils who have permission have access to the appropriate arrangements.
- Collate scripts, check against attendance sheets, arrange collection by Parcelforce or DHL, and file paperwork.
- Download results and prepare for distribution to pupils.
- Upload statistics to CEM, ISC, DfE. Complete DfE Tables checking exercise and compile data for Census.
- Deal with requests to receive copy scripts and reviews of marking.
- Collate certificates, log and distribute.
- Throughout the year ensure staff and pupils are notified of AB and JCQ information.
- Send examination timetable and JCQ regulations
- Collate results and issue
- Collate certificates and issue
- SAT Examinations
- Train invigilators for the SAT Examinations
- Liaise with IT department for online testing
- Arrange rooms and invigilators as required
- Complete all necessary paperwork and timetables
- Internal Examinations in conjunction with the Assistant Head
- Compile timetable in conjunction with Assistant Head
- Compile paperwork as per Public Exams
- Arrange rooms and invigilators as required
- Complete all necessary paperwork and timetables
- Question paper collation
- Manage a team of 30 invigilators, ensuring the invigilators are trained and up to date with regulations and policies, schedule invigilators, check timesheets and arrange reviews.
- Liaise with the HR department for all recruitment requirements of any new external invigilators.

In addition to the above duties the Assistant Exams Officer may be required to assist the Academic Administrator and the Assistant Head (Academic) with tasks such as planned/emergency teacher cover and creating new set lists for the start of each academic year.

**Requirements**:

- Education (to A Level or equivalent) and/or appropriate professional experience
- Efficient administrative skills, organisation, planning, prioritisation, discretion, flexibility and attention to detail.
- Excellent skills in oral and written communication with the ability to work to deadlines and manage workload.
- The ability to develop and maintain good relationships with colleagues.
- Proficiency in Microsoft Office software, specifically Word and Excel.
- Ability to work on own initiative.
- Experience of using a database.
- Team player.
- Outgoing with a positive mind-set.
- Kindly, approachable, and measured in manner.
- Calm and flexible under pressure.

**Application Procedure**:
**Job Type**: Part-time

**Benefits**:

- Company pension
- Free parking
- On-site parking

Work Location: In person

  • Lead Examinations Officer

    6 months ago

    Lancing, United Kingdom Lancing College - Senior & Sixth Form Full time

    **Key Tasks and Responsibilities** - Be responsible for the administration, organisation and smooth running of all internal and external examinations ensuring compliance with annual awarding body (AB) and Joint Council for Qualifications (JCQ) regulations. - Maintain security and confidentiality of systems. - Ensure effective communication procedures are in...

  • Exams Officer

    6 months ago

    Lancing, United Kingdom Group Eleven Full time

    Hours of work will be 30 hours per week, worked over 4 days. - Flexibility is essential with this role, as during quieter periods throughout the year, the Examinations Officer is expected to manage their time to enable full cover over the busy examinations season i.e. hours to be reduced in quieter periods to cover the increased hours required during the...

  • Exams Officer

    6 months ago

    Lancing, United Kingdom Group Eleven Full time

    Job Overview: We are seeking a detail-oriented and organized individual to join our team as an Exams Officer. As an Exams Officer, you will be responsible for coordinating and administering exams in accordance with established guidelines and procedures. **Duties**: - Oversee the scheduling and administration of exams - Coordinate with teachers, students,...

  • Exams Officer

    6 months ago

    Lancing, United Kingdom Group Eleven Full time

    Interviews being held next week. Job Overview: We are seeking a detail-oriented and organized individual to join our team as an Exams Officer. As an Exams Officer, you will be responsible for coordinating and administering exams in accordance with established guidelines and procedures. **Duties**: - Oversee the scheduling and administration of exams -...

  • Exams & Data Officer

    5 months ago

    Lancing, United Kingdom Masterclass Education Full time

    **Exams & Data Officer** **Location**: Lancing OR Burgess Hill (as a base.) **Contract Type**: 25 hours **Hours**: Monday - Friday **Salary**: £27,000 - £30,000 We are looking for an Exams & Data Officer who can play a crucial role in the educational system, contributing to the fair and efficient conduct of examinations, which is essential for...

  • Office Assistant

    5 months ago

    Lancing, United Kingdom Nature Eva Full time

    **COMPANY AND BACKGROUND** Nature Eva is a specialist company that provides professional hair care products and treatments. We were founded in Finland in 2012 and since then have expanded to more than 20 countries worldwide. Our headquarters are based here In the UK and as our company grows globally, our team here in the UK is looking for some a new...

  • Office Assistant

    6 months ago

    Lancing, United Kingdom Floractive Full time

    **COMPANY AND BACKGROUND** Nature Eva is a specialist company that provides professional hair care products and treatments. We were founded in Finland in 2012 and since then have expanded to more than 20 countries worldwide. Our headquarters are based here In the UK and as our company grows globally, our team here in the UK is looking for some a new...

  • Office Administrator

    5 months ago

    Lancing, United Kingdom Lewes Pastry Company Full time

    '''Responsibilities''': - Assist with bookkeeping tasks, such as data entry and invoicing using Xero - Placing orders with suppliers - Updating various spreadsheets ( Excel) - Maintain a clean and organized office environment '''Experience''': - Proficient in using Google Suite (Docs, Sheets, Slides) for document creation and collaboration. Microsoft...

  • Office Administrator

    5 months ago

    Lancing, United Kingdom National Parking Control Ltd Full time

    Assisting in the Bid and Tender writing process. - Obtaining, managing and checking information for bids and tenders - from other departments as and when required. - Compiling the information for the Sales & Marketing Director. - Help with other sales and marketing activities when needed. - Help with information for accreditations and awards. - Assist in the...

  • Support Officer

    5 months ago

    Lancing, United Kingdom iWork Recruitment Limited Full time

    Contract to start ASAP until 14-06-24 with a possible extension. **Principal purpose of job (role summary)** To provide general technical and administrative assistance as directed by the Contracts Manager around compliance across Adur Homes housing stock. **Main duties, tasks and responsibilities of post holder** To provide general technical and...

  • Payroll Assistant

    5 months ago

    Lancing, United Kingdom Page Personnel Full time

    Finance - Payroll **About Our Client**: A growing Lancing client are looking to recruit a Payroll Assistant on a full time basis. This is a varied Payroll Assistant role processing monthly and weekly payroll for circa 300 staff while ensuring a high attention to detail in dealing with new starters, leavers and changes in pay. **The Successful...

  • Facilities Manager Assistant

    14 hours ago

    Lancing, United Kingdom United Living Full time

    Job Description: Facilities Manager AssistantWe are seeking a highly organized and detail-oriented individual to join our team as a Facilities Manager Assistant. The successful candidate will be responsible for managing front of house duties, overseeing office supplies management, coordinating cleaning schedules, and providing administrative support to the...

  • Administration Assistant

    5 months ago

    Lancing, United Kingdom Sussex Police Federation Full time

    **PRIMARY FUNCTION** To provide secretarial administrative and clerical support to the Principal Officers and the Branch Council in all areas of employee relations by providing all aspects of administrative support to ensure the Branch operates in an efficient and effective manner. **RESPONSIBILITIES AND DUTIES** - To provide secretarial and administrative...

  • Quality Inspector

    6 months ago

    Lancing, United Kingdom AMC Sheetmetal Fabrications Ltd Full time

    , Temp - permanent **Skills**: - excellent communication skills - proven history of understanding the metal sheet manufacturing industry and quality expectations - strong understanding of raw materials and manufacturing industry **Responsibilities**: - To monitor jobs flowing through production, keeping an eye on the quality of the parts being...

  • Quality Inspector

    6 months ago

    Lancing, United Kingdom AMC Sheetmetal Fabrications Ltd Full time

    , Temp - permanent **Skills**: - excellent communication skills - proven history of understanding the metal sheet manufacturing industry and quality expectations - strong understanding of raw materials and manufacturing industry **Responsibilities**: - To monitor jobs flowing through production, keeping an eye on the quality of the parts being...

  • Personal Assistant

    6 months ago

    Lancing, United Kingdom Lancing College - Senior & Sixth Form Full time

    Lancing College are seeking an energetic and forward-thinking Personal Assistant to support the Marketing, Admissions and Foundation department, which is very much at the heart of Lancing activities. **Position**: Personal Assistant **Responsible To**: Executive Director, External Relations & Foundation Director To support Marketing, Admissions and...

  • Weekend Viewing Assistant

    5 months ago

    Lancing, United Kingdom Michael Jones Full time

    Our well established business is growing and we are looking for a Weekend Assistant to join our team! **Location** - Lancing Office **Hours**: - 8.45pm - 4.00pm **Benefits** We’re proud to offer; - Attractive hourly salary - Loyalty days for length of service - Day off for your birthday - Company socials - That all important pension scheme to save for...

  • Weekend Viewing Assistant

    6 months ago

    Lancing, United Kingdom Michael Jones Full time

    Our well established business is growing and we are looking for a Weekend Assistant to join our team! **Location** -Lancing Office **Hours**: - 8:45am - 4:00pm (Saturday) **Benefits** We’re proud to offer; - Attractive hourly salary - Loyalty days for length of service - Day off for your birthday - Company socials - That all important pension scheme to...

  • Chief Executive Officer

    4 weeks ago

    Lancing, West Sussex, United Kingdom The Football Association Full time

    About the Role:The Football Association is seeking a dynamic and motivated leader to fill the position of Chief Executive Officer (CEO) at Sussex County FA. As CEO, you will be responsible for transforming and leading the organisation forward, delivering the ambitions set out in our new business strategy.Key Responsibilities:Lead the organisation in...

  • Aspiring Probation Officer

    4 weeks ago

    Lancing, West Sussex, United Kingdom Academics Full time

    About Academics:We are a school in Lancing committed to creating a nurturing environment where every child thrives. Our dedicated team fosters confidence, self-esteem, and emotional wellbeing among our students. We believe in a culture of care, respect, and kindness, and are looking for a compassionate and proactive SEN Teaching Assistant to support our...