Fleet Administrator
3 weeks ago
We are currently recruiting for a part time administrator on a long-term temporary basis for a client that is based in Newbury. It will be working 20 hours per week. days and hours they can be flexible on, and this could become more permanent as well.
This role is to support their fleet management activity in the Nordics (Denmark, Norway, Sweden and Finland). If you had any of the local languages that would be a bonus.
They need someone bright with fleet administration experience, as there will be quite a lot to learn to start with (4 different countries = 4 different sets of rules, legislation etc.)
**The main duties will include**:
First point of contact for all co. car enquiries
Responsible for ensuring the car sheet/fleet list is accurate and all relevant information is updated
Ownership of company car ordering processes to include but not restricted to processing quotes & ordering new vehicles, status updates, communications between providers and end users
Driver and vehicle compliance (driving licence checks, vehicle taxes, mandatory inspections, servicing etc.)
Verify fleet invoices
Fuel & EV Cards
- responsible for ordering any fuel & charge cards
Re-allocation of returned cars. Arranging collections, inspections, deliveries etc.)
Ownership of pool car(s) process, ensuring correct paperwork completed and cars maintained
Support Fleet Manager with road safety and risk compliance, keeping accurate logs of offences and accidents
Short Term Hire & mini-lease liaison
Fines & penalties
Responsible for end of term lease process and referral of any damage charges to HR
Manage any notifications from manufactures and lease co. such as recalls, overdue services etc. ensuring all actions completed in a timely manner
New starters & Leavers process
Liaison with HR/finance
Reporting
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