Housing Asset System Officer
24 hours ago
MMP Consultancy currently have an opportunity for a Housing Asset Systems Officer who has experience within using Keystone.
My client is based in the Godalming, Surrey area.
This will be an interim position paying £175p/d Umbrella.
**Main Accountabilities**:
- **LAND AND PROPERTY DEVELOPMENT**:
- To advise the Strategic Asset manager on Viability options regarding land sale / purchase / development using initial land property probes into planning history and legal and utility issues.
- To work closely with the strategic asset manager on achieving the maximum asset value for the council housing stock through an option appraisal process.
- Lead investigations and agree easements and encroachments of land and to agree vehicular dropped crossings in collaboration with valuation and Surrey CC for Housing. Laisse with legal in more complex cases.
- Agree or agree to terminate minor land licenses on behalf of housing
- **COMPUTOR DEVELOPMENT**:
- To control the Asset Management Database and to build and modify it, and develop new modules to improve sharing of data across housing management. To enable and strengthen the use of mobile working solutions and be the go to person for ICT working withinasset management
- Ensure data held in the asset management system integrates with data in the main housing database and is brought up to date across ICT systems. Lead on modifying and evolving stock condition survey formats and the training of officers. Monitor and troubleshootinterfaces between contractor systems and Keystone Servicing and Inspection module
- To advise on the purchase of any new asset management system and lead on its installation and setting up to absorb existing data. Lead on the development/ procurement of working ICT systems from the asset system to deliver these agreements and provide toolsfor the production team
- Prepare none standard keystone / orchard reports for staff, clients and contractors and carry out intelligent evaluation and analyses and interpret results using a practical approach and pro-actively devise methods and systems to improve quality of deliveryand customer perception of the service
- Write standard operating procedure/s and guidance handbook for the completed statistical analysis computer programme.and on the Interaction of data to and from the surveying teams and proactively gather information and develop internal protocols and developservice level agreements to ensure that the Asset Management database is updated with all completed Responsive, Void, Planned, Compliance, Strategic Projects and Housing Development works.
**ASSET AND DATA MANAGEMENT**
- To deliver a high quality, effective and customer-focussed data processing, validation and management service to Asset Management and the wider Property Services Team, and Housing Service, and provide reports as required. Carry out data validation exercisesin respect of the data being inputted into the Asset Management database including line reviews and range checks
- Schedule monthly or quarterly reconciliation of gas and electrical contracts, audit record of task, signed off by Asset Manager. Initial process undertaken and then diarized and ongoing
- Validate Repairs contractor interface on a quarterly basis, audit record of task, signed off by Strategic Housing Asset Manager.
- To answer tenants queries regarding decent homes and programmes of work and draft responses to enquiries and complaints.
- Comply with all Health and safety legislation for your area of work, ensuring that risks are identified, managed and monitored as required. Ensure HHSRS failures are programmes and passed to the operations team to be rectified.
- Identify and generate new registers. These should include ( but not exclusively)
- Object over 3m high to be inspected every 5 years
- Clearing of gullies
- Damp
- Development opportunities
- Cyclical testing of street lights / signs
- Structural monitoring
- Housing Green space contract review
- Carry out Repairs analysis and data analysis to suggest exceptional costs and form new planned programmes
- To assist the Strategic asset manager in drawing up costed 10 and 30 year programmes of work. To assist the Strategic Asset Manager to draw up and shape departmental annual budgets of work and provide data to ensure that the work can be carried out withinthe programmed timeframes.
- To provide information reports and returns and audits to central government and agencies throughout the year as required and collate data for submitting bids for external funding
- To assist in the production of stock option appraisals pertaining to the future management/ ownership of the stock.
- Control the asset database for energy efficiency of the Council stock ( currently Elmhurst)
**Dimensions of the role**:
- Manage and assimilate data on 5000 homes and 1100 garages
- Resolve 30 enquiries for easements or encroachments, crossovers or changes to licenses annually.
- Maintain and develop Keystone Asset Management and other Keystone Modules (about one quarter of each working day).
- Proactively research bidding opportunities with Government and utility companies on a bimonthly basis
- Report annually to government
- Ongoing Keystone training for new starters and refresher training for existing staff
- Validate data collected by Stock surveyors relating to HHSRS and Decent homes
- Remodel survey forms in Keystone or succeeding housing asset management systems
- To line manage and be responsible for the role of data administrator within the team
Title: Housing Asset Systems Officer
**Salary**: £175p/d Umbrella
Location: Godalming, Surrey
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