Statutory Governance Manager
3 months ago
**Corporate Entity Manager / Statutory Governance Manager**
Packaging Services are a wholly owned division of DS Smith PLC, a FTSE100 listed multi-national packaging and display manufacturing business who are a leading global provider of corrugated packaging solutions. We have a sub division called TMS/Retail which specialise in the outsourcing of retail display, print and packaging and are active in 97 markets globally and we are made up of just over 300 people who are spread internationally across APAC, LATAM, EMEA and NA. To operate in our different markets, we have a number of diverse statutory entities throughout the world.
**About the Role**
As our Corporate Entity Manager/Statutory Governance, you can be based anywhere in the UK, but ideally able to travel to Manchester 1 day per week. This is primarily to liaise with the rest of the team to facilitate document approvals and signature. Our head office is in Manchester so if you would prefer to be office based with hybrid working then this option is also open to you.
The roles is largely about marking sure that all the Company Secretarial and legal compliance and regulations are being met for our division by working with external providers and following DS Smith Group protocols and guidance. You will also need to make sure that all documents are retained and recorded appropriately.
You will manage a team of 1 and collectively will be responsible for ensuring that all TMS entities are compliant with all local laws and regulations from a Company Secretarial (CoSec) Perspective. You will do this by:
- Working with the outsourced service provider for each entity to establish the annual compliance calendar.
- Working with the financial controller team to ensure the annual financial statements for each entity are prepared in time for relevant submission.
- Working with entity directors to ensure all compliance requirements are met.
- Working with third party providers to maintain a register of all the entities.
There is a number of TMS documents requiring statutory/legal signature to ensure we are compliant and that you will be responsible for, this includes documents that may arise from any of the following areas:
- The standard Company Secretarial activities for all the TMS entities which are carried out by our corporate secretarial provider or any applicable service provider. There are 31 TMS entities located all around the world (including 3 in the UK).
- For any event-driven-changes that are carried out by our corporate secretarial provider or any applicable service provider e.g. director change, registered office changes, dividend payments etc.
- Bank mandate changes, Supply chain finance authority/user changes, Employment contracts
- Other adhoc requirements including but not limited to:
- Renewal of power of attorney
- Customer contracts
- Annual business licences
- Supplier contracts
- For any customer/supplier/master service agreements/statement of works/NDA's, you will review these to ensure they are in accordance with DS Smith Group legal and procurement guidelines and may need to work with relevant business stakeholders and providers in group functions to make changes where necessary.
You will also be responsible for maintaining the record of TMS Documents and where they are stored, managing the relationship with the principle CoSec service provider and maintain an accurate register of external directors that are in place for each entity. You will be the key link in with our Group Company secretarial team, to ensure that all information held on our blueprint system is up to date and correct.
**About You**
It will be key that you are comfortable dealing with sensitive documents from a range of areas for example: company secretarial, banking, finance, legal and HR. To be successful within this role you will need to have a critical eye for detail due to the nature of the documents dealt with at a senior level, and you will need to build a significant knowledge base of localised requirements and procedures for the various international locations. Within this role you will sometimes work independently and sometimes as part of a team so it's great if you are comfortable in both settings and also thrive within a role where there will be a high level of internal and external stakeholder interaction.
**Benefits**:
- 25 days' holiday plus bank holidays
- Discretionary Bonus
- Pension and share scheme
- Life assurance and income protection
- Employee assistance programme
- Cycle to work scheme
- Flexible work Policy
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