Office Administrator

2 days ago


Huddersfield, United Kingdom Major Recruitment Full time

Major Recruitment are currently looking for a temporary administrator to work in our clients facilities department in the Huddersfield area
- Organise and schedule daily jobs for the maintenance team using our planning system (this would involve printing out job sheets for engineers at set times in the morning, retrieving feedback from engineers, updating the system and gaining customer feedback. There are approx. 4-6 jobs scheduled per day. All jobs come into the Maintenance inbox which would need to be monitored.
- Ensure planned preventative maintenance is adhered to and undertaken in a timely manner (this involves booking contractors on a monthly basis, retrieving RAMS and insurance documentation for our H&S manager to sign off before the job is started, checking the contractor has turned up on the day, retrieving the job sheet etc once the work is done. This is following an existing pre-established PPM schedule. There are 8-10 PPM contractors to schedule per month. All contact details for contractors are on the system and the schedule indicates the frequency of when the contractors are to be scheduled in).
- Place purchase orders and check invoices (This would involve raising a PO on our internal system. Invoices would be retrieved either from a PPM inbox which the administrator would be expected to monitor or directly from our Finance dept. All invoices are to be matched to job sheets etc before giving to the budget holder for payment authorisation).
- Maintain all facilities related paperwork and compliance requirements. (This involves retrieving all documentation received into the PPM inbox and filing it away).
- Excellent written and verbal communication skills.
- Self-motivated, takes initiative, and has personal drive.
- Excellent organisational and planning skills.
- PC skills in Outlook, Word, and Excel.

**Salary**: £19,000.00-£20,000.00 per year

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Huddersfield, West Yorkshire: reliably commute or plan to relocate before starting work (required)

Reference ID: TA/BID/AC



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