Administrative Officer

2 months ago


Carmarthen, United Kingdom Hywel Dda University Health Board Full time

The Primary Care team is looking to recruit an Administrative Officer to join its central business support team to provide comprehensive administrative support to the Primary Care Team, Hywel Dda Health Board Managed Practices (Including clinical systems such as Vision and Emis) and the wider Service.

We are looking for individuals who are enthusiastic and motivated to support the Primary Care team in its role of providing efficient, effective and safe Primary Care services through working with GP Practices, community pharmacies, dental practices, optometric practices and other stakeholders.

The role requires applicants to have a flexible approach to the needs of the service, to effectively support meetings through taking action notes and minutes and to have attention to detail when entering data and maintaining spreadsheets and clinical systems.

We are happy to consider full and part-time applicants. Please contact to discuss further.

To provide administrative support to the Primary Care Team and the wider Service.

To organise routine and ad-hoc meetings.

To take minutes.

To monitor, manage and respond to any queries received from either the generic inbox, phone or any in-person request.

To work within established work procedures and operational policies.

To process Primary Care contractor claims for payment within specified deadlines.

To produce and assist in the production of reports.

To verify and process invoices.

To extract data and maintain data sources.

To organise, attend and support training and events.

To undertake general offices duties; photocopying, filing etc.

To undertake notes summarising and clinical coding in general practice.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
**Four main hospitals**: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
**Seven community hospitals**: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Applicants will be required to travel to various sites, so access to reliable transport is necessary.

This is an exciting opportunity to work for Hywel Dda University Health Board. The opportunity for flexible working as part of a wider supportive team will be considered in line with the requirements of the role.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these mínimal desirable requirements during the course of your employment with us.

Interviews will be held on 15/12/22



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