Administrative Officer

4 weeks ago

Carmarthen, United Kingdom Hywel Dda University Health Board Full time

Job summary

An opportunity has arisen for a suitably experienced Administrator to join Therapy Services in Carmarthen. This is a part time, permanent role based in Priory Day, Glangwili Hospital, Carmarthen.

Working 15 hours per week, days TBC, this role will work across Hywel Dda University Health Board to support in key areas;notably service support for the Community Neuro Rehabilitation Service in the Therapy Services Directorate and be part of the integration of the Post viral syndrome service.

Main duties of the job

The successful applicant will have a flexible approach to the needs of the service, deliveringan effective and competent level of administrative support to clinical staff and service leads; having good communication skills and demonstrating an ability to work alone as well as in collaboration with others.

The ability to prioritise work and meet deadlines are essential for this role with the ability to produce and maintain spreadsheets a key requirement.

You will also process patient information using both clerical and electronic systems in compliance with agreed policies and procedures, and provide information for reporting purposes as required.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;

Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;

48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;

Numerous locations providing mental health and learning disabilities services;

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Job description

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 17/06/2024

Person Specification

Qualifications & Knowledge

Essential

Level 3 qualification ( A levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge

Experience

Essential

Experience of working in an administrative / office environment Familiar and competent with Microsoft IT packages, especially Work, Excel and Powerpoint Familiar and confident using email and searching the internet

Desirable

Experience of working in a multidisciplinary team

Language Skills

Desirable

Welsh Speaker (Level 1)

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