Administrative Officer

6 days ago

Carmarthen, United Kingdom Health and Safety Executive Full time

**Details**:
**Reference number**:

- 289432**Salary**:

- £22,845 - £23,500**Job grade**:

- Administrative Officer- Band 6**Contract type**:

- Permanent**Business area**:

- HSE - Field Operations Division (FOD)**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Bristol, Caerfyrddin/CarmarthenAbout the job

**Job summary**:
We influence and engage stakeholders, create knowledge and awareness of health and safety risks, and encourage behaviour change through assessments and direct interventions including inspections and investigations.

Operational Support staff contribute to the delivery of the HSE Workplan by supporting the work of HSE Inspectors across a range of industries including Manufacturing, Construction, Chemicals and Energy. The support is delivered through a range of established and developing procedures.

**Job description**:
In this role you will contribute to the important work HSE does. You will work closely with your colleagues to deliver the key responsibilities of the post. You will be flexible and able to respond to changing work priorities at pace, which will allow you to develop your skills and knowledge. In all that you do you will be proactive, innovative and focused on delivering HSE’s business, as well as able to plan and prioritise your work. You will be required to provide support on both a local and national basis according to business need.

As part of this role, you will need to:

- Develop awareness and knowledge of HSE’s work and organisational structure.
- Acquire an understanding and knowledge of relevant operational and business support procedures and functions.
- Work closely with Team Leaders and colleagues to deliver the key responsibilities of the post, in a flexible and responsive manner, and according to agreed timescales.
- Keep abreast of changes to procedure and personal role, in line with business priorities and personal development needs, responding positively and flexibly to change.
- Deliver high level professional customer service at all times.

Part time working hours are available for this role. We can accept part time applicants who can commit to working a minimum of 22.2hrs per week

**Person specification**:

- Develop awareness and knowledge of HSE’s work and organisational structure
- Acquire an understanding and knowledge of relevant operational and business support procedures and functions and how your role contributes to the overall success of the HSE.
- Work closely with Team Leaders and colleagues to deliver the key responsibilities of the post in a flexible and responsive manner, to the highest of standards
- Respond positively to changes of priority as work business need dictates
- Proactively engage with personal learning and development

**Responsibilities**:

- Provide professional administrative services, ensuring all tasks are completed on time, and in accordance with SLA’s and are to the required standard.
- Input and process data on computer systems, ensuring accuracy and attention to detail at all times, drawing conclusions from this data to make sound decisions.
- Contribute to the delivery of team projects, working effectively as a team member, with others.
- Communicate effectively and professionally with customers and external stakeholders.
- You will be proficient in the use of all Microsoft Office Packages including MS Word, Excel, Outlook and PowerPoint.
- The ability to report and analyse data in Excel would be beneficial

This is not an exhaustive list, and you may be asked to undertake tasks outside of those listed above, commensurate to the job role/grade.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Working Together
- Delivering at Pace
- Making Effective Decisions
- Working Together
- Delivering at Pace

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity

**We invest in our people with;**
- Competitive rates of pay
- Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 26.6 - £27.1%, far more than in the private sector.
- Family friendly policies and working hours to help balance your home life and career
- Carer friendly policies to help create a supportive working culture
- 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave
- Parental leave benefits

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.**Sift Information**

At Sift you will be assessed on the two behaviours Working Together and Delivering at Pace

The Sift will take place duri

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