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Administrator

4 months ago

Loughborough, United Kingdom The Baca Charity Full time

Responsible to: Senior Support Worker

Location: Baca office, Loughborough, England. The role requires regular travel in Loughborough and Leicester. The role may also require travel to wider areas of the Midlands and the UK.

**Salary**: £20,320 - £21,400 per annum Full Time Equivalent

Hours: 30 hours per week

Contract: This a 1-year fixed term contact to start in September 2023.

**Overall Purpose**
- To provide administrative support to the teams delivering services to the young people.
- To be a proactive facilitator in the young people’s journey towards becoming positive and empowered individuals, living independently as net contributors to society, through providing administrative support.

**Duties Responsibilities**
- To provide administrative support in young people’s journey towards achieving the following outcomes: Improved Physical Wellbeing, Improved Emotional Wellbeing, Increased engagement with Education, Employment and Training, Increased Social engagement and Increased Personal Safety.
- Support data collection, entry and monitoring of data related to the above the above outcomes.
- Support the development of outcome measurement and monitoring tool to ensure team have accurate, clear and coherent data to support young people’s progress.
- Schedule regular meetings and record decisions as related to the role and project.
- Research, prepare and provide information and documentation to internal teams and key stakeholders as necessary for the successful completion of the project.
- Order resources, like equipment and software
- Monitor project progress and address potential issues by raising it to line manager.
- Develop and maintain effective project team communication
- Assist with other administrative responsibilities assigned
- Be an active part of a diverse environment of staff and young people from different cultures and backgrounds.
- Develop excellent working partnership with social workers, volunteers and other partners.
- Develop and maintain excellent communication with all members of the team and all external partners and supporters and act as the point of contact for all participants of the project.

**General**
- Be a role model, leading by example in practicing the Values of Baca.
- Play an active and supportive role within the organisation
- Take ownership of all administrative aspects of the role.
- Maintain strict confidentiality in relation to work undertaken and ensure all confidential material is stored according to Baca’s Confidentiality statement and Data Protection Policy.
- Treat all staff and young people fairly and without prejudice, in line with Baca’s Equality and Diversity policy
- Be adept in employing the correct procedures for dealing with any safeguarding incidences or concerns, in line with Baca’s Child, Vulnerable Adult Protection & Safeguarding Policy
- Adhere to all Baca’s policies and procedures.
- Ability to work flexible hours, including occasional evenings and weekends, in line with the needs of the team.
- An Enhanced DBS check is required for this role.

**Personal specification**

Baca is looking for an Administrator who is passionate about seeing unaccompanied young people seeking refuge in the UK from their home countries, achieving their potential and rebuilding their lives for a better future.

The successful applicant will have a personal style that is in line with Baca’s vision and values. They will be a good self-starter and have excellent interpersonal skills with the ability to work as part of a diverse team. The successful applicant will be motivated and passionate about the work that Baca does and the young people in our care.

They will be very approachable, enjoy working as part of a wider team but also able to manage their own time and workload. Someone who is supportive, approachable, responsible, reliable, personable and willing to set boundaries in line with Baca’s values.

This is a frontline role that will need the successful applicant to be working closely with young people through various sessional activities from time to time.

Please note, we are unable to offer sponsorship for this role.

**Job Types**: Part-time, Temporary contract
Contract length: 12 months
Part-time hours: 30 per week

**Salary**: £20,320.00-£21,400.00 per year

**Benefits**:

- Casual dress
- Company pension
- Free parking
- Health & wellbeing programme

Schedule:

- Monday to Friday

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 18/08/2023
Expected start date: 04/09/2023