Project Support Officer

3 weeks ago

London, United Kingdom Department for Business and Trade - Digital, Data and Technology Full time

The newly created Department for Business and Trade brings together the business focused functions of the former Department for Business, Energy and Industrial Strategy (BEIS) and the Department for International Trade (DIT). Our joint expertise in trade and business provides us with a unique opportunity to unleash the power of UK businesses, reform regulation to reduce burdens and unlock post-Brexit freedoms.

Let us tell you a little bit about the role

It is managed centrally within the Portfolio Management Office (PMO), in the Business Operations team, which is a cross-cutting function that supports DDaT. You will work with multiple teams across a number of complex, fast-moving and innovative projects. You will support the smooth running of projects by acting as a central point of contact with the DDaT PMO. The successful applicant will work closely with the leadership team including overseeing governance of projects.

This role is available in seven UK locations and can only be worked from within the UK, not overseas. Most DBT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in the office on average. Changes to these working arrangements are available in certain circumstances but must be agreed with the vacancy manager and in line with the requirements of the role. Travel to your primary office location will not be paid for by DBT, but costs for travel to an office which is not your main location will be covered.

**Find out about life at DBT, our benefits and meet the team by watching our recruitment **video,** visiting our **website** or reading **our blog**

**Responsibilities**

You will be responsible for a wide range of activities including:

- Planning and scheduling - working with DDaT teams to implement and maintain effective planning and scheduling of their activities.
- Monitoring and reporting
- Establishing and maintaining project controls, keeping the PMO lead and senior management aware of the status of projects. Preparing project performance reports, presenting statistics and researching new information.
- Process adherence - Ensuring organisational tasks are carried out efficiently. Managing and monitoring compliance with Departmental/wider government policies and processes e.g. Business Planning, spend control compliance
- Stakeholder engagement - Managing professional relationships with a wide range of internal and external stakeholders
- Financial control - Monitoring project spend and contributing to budget bids and forecasts
- Risks, Issues and dependency management - Managing potential risks, issues, dependencies and mitigations with risk managers, escalating as appropriate.
- Knowledge & information management - ensuring compliance with knowledge and information management policies processes

**Essential Skills and Experience**

You will need to have demonstrable skills and experience of:

- You will have successfully worked in a portfolio management office or in a small to medium complexity project environment.
- You have experience of planning and governance including risk, issue and dependency management
- You have an awareness of different project management frameworks and methodologies
- You can effectively identify, map and engage with stakeholders.
- Have a genuine passion for project delivery.

**Desirable Skills and Experience**
- A Project Management qualification at Foundation level including PRINCE 2 or APM Project Fundamentals.

**Benefits -**
- Extensive learning and development tailored to your role, with budget for training, qualifications or professional membership of a recognised body
- An environment with flexible, hybrid working options such as condensed hours
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Annual leave starting at 25 days per annum plus statutory bank holidays rising to 30 days with service
- Three paid volunteering days a year
- Employee benefits programme offering retail discounts, a season ticket loan for public transport, and a cycle to work scheme

**How to Apply**

Sift will take place week commencing: 5th September 2023

Interviews will take place week commencing: 11th September 2023

At the sift stage for this role, we will assess your CV and personal statement against the essential skills and experience listed above. There is no limit on the personal statement, but we recommend writing around 500 words. You can use bullet points and subheadings if you prefer. As well as evidencing the criteria you should also touch upon why you're interested in DBT and in this role.

**How you’ll be assessed**

At the interview stage for this role, you will be asked to demonstrate relevant behaviours and strengths** **from the Success Profiles framework. A role-specific list of these can be found below.

**Behaviours**

We will assess you against these behaviours during the selection process:

- Changing and improving
- Communicating and Influe

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