HR Apprentice

3 days ago

Croydon, United Kingdom Apprenticeship Recruitment Services Full time

APPLICANT PACK
HR APPRENTICE

On behalf of our client

£24,000-£26,000 based on experience + Performance and Loyalty Bonus

+ Pension Scheme (LGPS) + Client Wellbeing Cash Plan

+ Additional Client Benefits

**Job Purpose**

Working as part of our Central HR Function, we are looking for an HR Apprentice to deliver a high quality and professional transactional HR service. This is a varied role providing ongoing support to the Head of HR, Central HR Manager and the HR Business Partners with employee lifecycle HR processes (terms and conditions and contract administration, payroll, benefits, absence reporting, maternity/paternity leave, probation, performance management and leavers administration). You will be key in providing effective administrative support to the HR Team, Head office staff and as the first point of contact for HR colleagues in each academy on HR matters, you will have the ability to consistently deliver a high-level service in a timely manner. This is an excellent opportunity for experienced detail focused administrators to develop a career in HR.

Applicants should be able to maintain confidentiality, possess excellent communication skills and the ability to develop and maintain professional relationships at all levels within the Federation, as well as with external customers. You will be joining an experienced, friendly and collaborative team who will foster your professional development.

We are looking for someone who has a keen interest in working in the education sector, is passionate about providing a great customer service.

**Main Areas of Responsibility**

**Supporting HR Team and Strategy**
- Creating and maintaining standard letters, reporting templates and guidance documentation. In conjunction with the Central HR Manager, HR Business Partners (HRBPs) and HR Advisors (HRAs) reviewing and updating in accordance with legislative changes.
- Responsible for the administration and promotion of the Federation’s employee benefits; updating all

communication relating to benefits, producing, and updating reports etc.
- Submitting payment forms to payroll ensuring full authorisation is obtained and accurate internal records are maintained.
- Submitting invoice payments to the Finance team ensuring that prior approval is obtained.
- Working in partnership with Head of HR, Central HR Manager, HR Business Partners, and HR Advisors on allocated projects.
- Providing administrative support to the Head of HR, Central HR Manager and HRBPs on a daily basis, including support in delegated activities; for example, restructuring programs, employee relations cases, employment tribunal activities and TUPE.

**HR Administration for Head Office**
- In conjunction with the HR Advisors, coordinating new starter induction sessions and Principal induction at the start of the academic year.
- Coordinating Safer Recruitment Training.
- Producing and updating employee personnel files for Head Office staff (circa 220 staff) ensuring all filing is accurate and completed in a timely fashion.
- Liaising with line managers with regards to probationary start and end dates and maintaining the probation monitoring process for Head Office staff.
- Drafting and issuing letters to employees; resignation acknowledgement, contract extensions, notification of end of contracts, variation of terms etc.
- Supporting the performance management cycle and associated documentation.
- Maintain accurate and up to date personal details for all staff by regular auditing and ensure internal portals/systems are updated (Bromcom/Oracle).
- Ensure all staff annually sign updated policies and procedures and read Keeping Children Safe in Education in Education
- Ensure all staff complete mandatory safeguarding training.
- Undertake administration activity relating to LGPS and TPS pension as required.
- Responsible for updating and maintaining the employee absence records; sickness absence, annual leave, maternity leave etc.
- Providing the HR team with regular reports for submission to directors
- Responsible for maintaining the Head Office organisational charts.
- Responsible for maintaining and updating the Harris Federation Staff Handbook.
- Supporting the administration and inputting of the monthly payroll for Head Office.
- Assisting with the administration associated with the ongoing or repeat employment checks for Head Office staff; right to work documentation and Disclosure and Barring Service (DBS) checks, as and when required.
- Supporting the HR Advisors with maintaining and updating employee sponsorship files.

**Academy HR Support**
- To be the first point of contact for HR queries and contract requests, liaising with Academies, internal and external providers and escalating as appropriate to the Head of HR, Central HR Manager, HR Business Partners, or HR Advisors.
- Evaluating Job Descriptions using the Greater London Provincial Council Job Evaluation Scheme.
- Working in partnership with the HR Advisors on allocated pro

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