Executive Assistant

2 weeks ago


Birmingham, United Kingdom qed legal Full time

I am working with a national leading law firm based in Birmingham City Centre who are looking for an executive assistant to join their insurance department.
The role will work alongside the Document Production Specialists and Administration Assistants whilst providing support to 8-9 fee earners.
This opportunity is suitable for an experienced PA/Secretary who enjoys a challenge, can maintain a busy workload, who has excellent organisational and communication skills and is flexible and dedicated to work additional hours when necessary.
A day in the office will look like:

- Assessing, managing and prioritising own work flow, delegating relevant tasks to the Administrative Assistants
- Responsible for ensuring relevant documentation is available
- Prepare and distribute agendas, itineraries and meeting papers including chasing any pending items to ensure lawyers have adequate time for planning
- Ensure lawyers’ diaries are managed and maintained, including but not limited to organising/arranging events/travel, ensuring all ancillary arrangements made, work and activities are scheduled, any potential challenges resolved to make the lawyers’ dayto day working easier to manage
- Responsible for compliance and money laundering requirements
- Ensure outstanding attention to detail, sense and quality check all work and identify quality issues and address problems prior to lawyer review


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