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Team Admin Assistant

2 months ago

London, United Kingdom British Land Full time

**JOB TITLE: TEAM ADMIN ASSISTANT**

**DEPARTMENT: CANADA WATER**

LOCATION: Marble Arch and Canada Water, London

REPORTING TO: Personal Assistant to Joint Head of Canada Water & Residential

TYPE OF CONTRACT: Perm

**PLACES, PEOPLE, PREFER**

Our purpose is to create and manage outstanding places which deliver positive outcomes for all our stakeholders on a long term, sustainable basis.

We are a FTSE 100 business with a strong balance sheet and over £13bn of assets under management. But with just 600 employees you’re given the ability to make a big impact and elevate your career quickly.

Our diverse, passionate team of experts works on some of the most ambitious, innovative and sustainable projects in the country - from our high-quality campuses across central London, to some of the top retail schemes in the UK - providing a rewarding career journey where you can shape how you grow.

We believe in shared success and enabling people to be themselves. If you want to feel listened to and understood in an environment where your opinions count and bright ideas are encouraged, you’ve come to the right place

In our recent engagement survey 93% of our employees stated they were proud to work for
British Land

**THE ROLE**

**WHAT YOU’LL DO**
- Admin duties supporting the Canada Water team.
- Diary management - helping to set up meetings/ video conference calls efficiently and without prompt and booking meeting rooms and catering as required.
- Travel arrangements - organising domestic flights, train tickets, hotels and taxis.
- Meetings and communications - attendance at key team meetings and taking down and subsequent tracking of key actions, keeping the teams' actions on track - have the confidence to chase and keep senior team members on track.
- Presentations - Assistance with presentations, reports, and agendas.
- Regular admin duties including filing, expenses, responding to invitations, proof reading documents, dealing with invoices/PO system.
- Preparing and amending PowerPoint presentations both internal and external view.
- Assisting with the organisation of internal events.
- Salesforce
- Updating contacts in Salesforce and tracking meetings, ensuring that the team complete meeting notes.
- Liaise with external stakeholders to coordinate campus site tours.
- Working closely with a team of assistants in the Canada Water team, covering for other assistants during sickness or holiday.
- Managing legal documents, recording on the system quickly and efficiently, working with CoSec to ensure prompt turnaround, with Asset Managers / Directors and Solicitors.
- Team spirit
- energetic team player, contributing towards a positive environment and great team spirit, developing a great relationship with the team, other key contacts throughout the business and key external stakeholders.
- Build, develop and manage relationships with all internal and external parties.
- Close liaison with Executive PAs and Direct Reports to ensure priorities are communicated and any outstanding matters are followed up in a timely manner.

**ABOUT YOU**

Experience of working in a similar secretarial/admin role.
- Experience of working in a fast-paced professional department
- Flexibility - must be able to deal with different levels of workload
- Will have good written and oral communication skills.
- A collaborative and strong team player
- A professional attitude and able to demonstrate great initiative
- Excellent organisation skills
- Proficient knowledge of MS Word, Outlook and PowerPoint, Excel.
- Ability to adapt to last minute changes with diplomacy and tact
- Excellent attention to detail and accuracy
- A willingness to learn about the company
- Able to use knowledge learnt to look at the bigger picture to understand where tasks fit in

**OUR SHARED VALUES**
our values are what we stand for at British Land, they’re not just a label on the door; they connect us every day to our vision, purpose, and strategy. They help us to promote an inclusive, positive, and collaborative culture. You can read more on our corporate website.

BRING YOUR WHOLE SELF

LISTEN & UNDERSTAND

SMARTER TOGETHER

BUILD FOR THE FUTURE

DELIVER AT PACE

**A REWARDING PLACE TO BE**

Our People - Just ask anyone why they love working here and they will tell you it’s the people. They’re highly talented, passionate, and collaborative We thank our people with rewards that feel rewarding; you can review our market leading benefits here.

**OUR RECRUITMENT PROCESS***

IF YOU ENJOY BRINGING YOUR WHOLE SELF TO WORK, SHARE OUR VALUES AND ARE EXCITED ABOUT OUR PURPOSE WE’D LOVE TO HEAR FROM YOU WE ARE COMMITTED TO PROVIDING AN ACCESSIBLE AND INCLUSIVE PROCESS LEARN MORE ABOUT OUR SELECTION PROCESS HERE.

Please note that we endeavour to get back to all applicants within 28 days. If you haven’t heard from us within this period, please assume that you have been unsuccessful on this occasion.

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