Part Time Administrative Support Specialist
3 weeks ago
**Job Title: Administrative Support Specialist**
**Hours**:
Tuesday 9am-1.30pm
Thursday 9am-1.30pm
Friday 9am-1.30pm
**Responsibilities**:
- ** Administration Support for Company Directors**: Assist company directors with scheduling meetings, managing calendars, and coordinating travel arrangements.
- ** Office Consumables Management**: Organise and maintain office supplies, including ordering, restocking, and managing inventory levels to ensure availability for daily operations.
- ** Telephone Management**: Handle incoming calls, direct inquiries to appropriate personnel, and ensure that telephone messages are relayed promptly.
- ** Courier Coordination**: Arrange and coordinate courier collections for outgoing packages and manage incoming courier deliveries efficiently.
- ** Mail Handling**: Sort and distribute incoming mail and packages, prepare outgoing mail for dispatch, and ensure timely processing of all correspondence.
- ** General Office Duties**: Perform various administrative tasks, such as filing documents, photocopying, scanning, and data entry, to support day-to-day office operations.
- ** Meeting Support**: Assist in the preparation of meeting materials, set up meeting rooms, and provide administrative support during meetings as needed.
- ** Database Management**: Maintain accurate records and databases, including contact lists, vendor information, and office equipment inventory.
- ** Document Management**: Organise and maintain electronic and hard copy filing systems to ensure easy retrieval of documents and information.
- ** Office Maintenance**: Liaise with building management and vendors to address facility maintenance issues and ensure a clean, safe, and organised working environment.
**Qualifications**:
- Previous experience in administrative support roles or office management preferred.
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook).
- Ability to multitask and prioritise tasks effectively.
- Proactive attitude and willingness to take initiative.
- Ability to maintain confidentiality and exercise discretion.
- Familiarity with office equipment and basic troubleshooting skills.
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