Personal Assistant
2 weeks ago
Immediate start
- Working in a well-established company
**About Our Client**:
Our client is a multinational oil and gas company headquartered in London, England. It is one of the oil and gas "supermajors" and one of the world's largest companies measured by revenues and profits.
- Working under Strategy Sustainability's and Ventures, will be part of a team of PA's who support multiple VP's within the division (potentially also supporting the PA's as an admin resource)
- Handling the VP's schedules, proactively planning ahead and anticipating requirements.
- Ensuring that practical arrangements such as external agendas, all requirements for meeting attendees and pre-reads are in place on time including booking hot desks, meeting rooms and facilities as the need arises.
- Managing and dealing with all procurement and invoices for SS&V teams (excluding E&C).
- Remaining proactive, anticipating needs and handling diary clashes.
- Managing events including Townhall Webcast arrangements, off-site meetings and events.
- Coordinating travel & logistics, including liaison with the Company Travel Provider to ensure requirements for VP business travel are complete and run efficiently.
- Providing a link between a number of BP offices and leaders; maintaining a good working relationship with key contacts both externally to BP and other parts of the Group.
- Handling all administrative matters in the strictest confidence and maintaining all relevant records and files.
- Support the sustainability and strategy teams with the organisation and coordination of key projects: meetings, logistics, pre-reads, etc.
- Take the lead in onboarding arrangements for new entrants: ordering equipment (PCs, peripherals etc.), induction training, passes etc.
**The Successful Applicant**:
- Proficiency in English, excellent verbal and written communication skills
- Experience in diary and event management.
- Able to connect with and manage partners at multiple levels in the organisation, comfortable communicating with senior leaders.
- Proven track record of quickly learning and developing on the job to fill any skills gaps.
- Proficiency in English, excellent verbal and written communication skills
- Able to prioritise workload.
- Excellent one team behaviours.
- Experience in procurement systems such as Ariba and SAP.
**What's on Offer**:
- Start ASAP
- Good rate of pay
- Company benefits
- Contact
- Charles Wilkinson
- Quote job ref
- JN-022023-5929589
- Phone number
- +44 193 226 4085
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