Medical Secretary

4 weeks ago


Bath, United Kingdom Tetbury Hospital Full time

**Department**: Med Sec Admin

**Proposed Start Date**: 1st February 2023

About the role

Are you passionate about supporting the delivery ofhigh-quality patient centred care in a well-equipped and established community hospital? An exciting opportunity has arisen for a full time role to join our committed team of medical secretairesoffering part time and full-time hours. The hospital comprises of a well-equipped theatre & purpose-built procedure room, outpatient’s department, minor injury and illness unit and x-ray. You’ll be working with a compassionate team committed to delivering the best in care and rated Good by the Care Quality Commission. As we continue to expand the services we offer, we are seeking reception and medical secretary staff.

About the Trust

Tetbury Hospital is an independent healthcare provider in the heart of the Cotswolds providing an established day surgery service to patients who choose to have their NHS surgery at Tetbury. The hospital is highly regarded by our visiting consulting body who provide a wide range of specialities including ophthalmic, general and gynaecological surgery. The primary focus of the hospital is the NHS services we provide across our outpatients, day surgery and minor injury and illness unit. In addition to our NHS funded services, we offer private health care to insured or self-pay patients. Tetbury Hospital Is a respected partner in the Gloucestershire health and care system and valued by staff and patients for the high quality, personalised care that we are proud to offer.

**Benefits**:
Pay in line with agenda for change

Enrolment into pension scheme or continuation of NHS pension scheme

Professional development and progression opportunities

Free staff parking and flexibility to offer remote working where appropriate

Flexible approach to working patterns

Staff bonus scheme

Access to regular external supervision and discounted staff counselling

About You

We are looking for an experienced medical secretary who has experience of audio typing, good organisational and communication skills with a flexible approach to working in a busy environment.

Excellent interpersonal skills

A passion for providing high quality patient care

RSA 2 or higher in typing and audio typing

Office / administration experience

Ability to work on own initiative and prioritise own workload

A flexible approach to work, and a positive attitude

Applications for this role will be reviewed on an ongoing basis and therefore the closing date on the advert is indicative only.

The Trust is committed to equality and diversity in employment and is a mindful Employer. The Trust is committed to improving the working lives of its staff and may have flexible working options available.

**Title**: Medical Secretary

**Grade**: P (4 NHS Equivalent)

**Responsible to**: Head of Information, Technology & Administration

**Accountable to**: CEO

**Liaises with**: Consultants, Anaesthetists, medical secretaries, GPs, patients, relatives, external organisations, reception, choose and book, outpatient department, Day Surgery Unit

**Job Summary**:
The post holder will work as part of the Administration team, providing a full and

Confidential secretarial service to a variety of consultants across a wide variety of

clinical specialities.

The post holder will communicate and maintain a collaborative working relationship with all users of the Outpatient service including Consultants, medical secretaries, General Practitioners, medical personnel, patients and other hospital staff ensuring a proficient service for all. They will also advise the Head of Information Technology & Administrationof any issues arising which affect the efficient running of the department

The post holder willbe required to maintain effective and efficient systems for typing of clinic letters from audiotapes, filing and collation of results, healthcare record tracking and assisting in the preparation of notes or records for Outpatient Clinics.

The post holder will ensure patient confidentiality at all times.

**Principle Duties**:
1 General Secretarial Duties

1.1 To promptly deal with incoming mail, linking it to relevant records. On receipt of referral letters, ensure they are correctly date-stamped and recorded in the booking office where appropriate.

1.2 To set up and maintain effective filing, bring forward and retrieval systems.

1.3 To transcribe from audio and long hand, drafts of documents such as outpatient clinic letters, operating notes and discharge summaries.

1.4 To develop and maintain effective working relationships with other staff in the Department and the Trust ensuring that a professional and seamless Service is provided.

1.5 Action x-ray / pathology results promptly by referring to the medical team and ensure they are made available for the patient’s next appointment.

1.6 To maintain follow up procedures, arranging appointments for patients when required and notifying the patient of t


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