Resource Coordinator

4 weeks ago


Birmingham, United Kingdom Kennedys Full time

Kennedys is looking to recruit a Resource Coordinator to join the Secretarial team to support our Healthcare division.

**Team**

Kennedys Healthcare division advise the NHS Resolution, NHS Trusts and medical malpractice insurers of private hospitals, clinics and practitioners on EL/PL and clinical negligence claims. The team advise on medical insurance coverage, health law advice, and regulatory matters and represent clients at inquests and judicial reviews.

The team have a presence across our London, Cambridge, Birmingham, Sheffield and some of our global offices.

**The Resource Coordinator role is one which will incorporate Legal Administrator responsibilities within Healthcare**

**Key Responsibilities**

Manage the day to day running of the work allocation process to include:

- Reviewing new NHS Resolution instructions to identify instruction type, key risk indicators, conflicts and additional information which needs to be considered when allocating/acknowledging. If any conflicts arise, liaise with supervising partners/Risk and Compliance Team to investigate further. Liaise with lawyers to confirm deemed service of proceedings, if required
- Review allocation lists in order to allocate to appropriate lawyer and seek confirmation from lawyer that they can accept the instruction
- Complete Member Instruction Forms for all non-NHS Resolution Trust matters, requesting conflict check and attaching all relevant papers, and send to ARK team to open file
- Manage mailboxes including Healthcare Div New Instructions, Healthcare Div Resource Coordinators, NHSR New Instructions and NHSRservice, and also act as point of contact for Damages Claims Portal, liaising with ARK and Legal Director when required
- Prepare daily Legal Admin rota, allocating instructions and tasks to Admin Team members.

**Additional Responsibilites**
- Add new instructions to Work Allocation spreadsheet and update when acknowledgments have been sent out to ensure we are acknowledging within 24 working hour SLA
- Liaise with supervising partner/matter manager and accounts regarding any additional fee instructions. Liaise with Accounts if matter needs re-opening/matter name change/Client code change or additional fee to be billed to NHS Resolution
- Complete New Client/Matter Forms, ensuring NHS Resolution and Member Client Code spreadsheets are updated.
- Update Work Allocation Kase Precedents, Work Allocation Guide, CRU assistant lists.
- Prepare monthly Work Allocation Statistics for Healthcare Partners.

**Legal Administrator Duties**

**Key Responsibilities**
- Deal accurately with e-filing of documents
- Operate the Firm's quality procedures and information security systems as specified in the current edition of the Quality Procedures
- Ensure the confidentiality and security of all practice and client's documentation and/or information
- Undertake electronic file closure and archiving when required and assist with locating closed files when required.

**Additional Responsibilites**
- Follow correct procedures, instructions and protocols
- Assist with postal distribution duties
- Deal with administrative requirements in relation to files for all members of the team to include entering key data to case management systems - contacts, court details/dates and tasks
- Prepare for signature all correspondence and documentation in line with the New Instructions process
- E- Filing, Scanning and printing documents
- Any other ad-hoc tasks to appropriately support the Partners, Fee Earners and Legal admin team

**About Kennedys**

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,400 people worldwide across 44 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

**What do we have to offer?**

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable,straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

We develop careers in a



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