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Finance Assistant

3 months ago

WestcliffonSea, United Kingdom Westcliff High School for Girls Full time

We are looking for a dynamic and enthusiastic Finance Assistant to join our expanding team. You will ensure the school's financial regulations are observed to operate the day-to -day financial arrangements and control.

You will work in liason with finance team members to provide an efficient, effective and secure financial system.

**Job Summary**:
The Finance Assistant will be responsible for ensuring the school’s financial regulations are observed to operate the day-to-day financial arrangements and control. Working in liaison with finance team members to provide an efficient, effective and secure financial system..

3/4 days per week, term time plus INSET days (39 weeks per year). 8.30 - 4.30 pm

**Duties and Responsibilities will include shared responsibility for the following**:

- process and place approved purchase orders from approved requisitions in line with the approved budget.
- assist with obtaining ‘best value’ for orders, ensuring 3 quotes are obtained and retained in line with financial regulations where required and tenders have been obtained if necessary.
- process delivery notes as and when needed.
- process invoices for authorisation attaching all invoices to the relevant entry on the accounting system (all info will be scanned if necessary and stored electronically) and ready for payment within agreed supplier payment terms by the central trust team.
- ensure new suppliers are checked ready for entry on the accounting system working alongside the central trust team.
- add new supplies ?suppliers /contracts to contract listing when necessary
- check supplier statements balances to accounting system as and when received.
- process petty cash claims ensuring reimbursements are accurate and the account reconciles and complies with financial regulations.
- process Direct Debits and Standing Orders on the school’s accounting system, in a timely manner.
- place credit card orders following approval of the purchase in line with financial regulations.
- reconcile and process monthly credit card purchases to statement.
- preparation and processing of monthly photocopying and printing recharges to department
- ensure that budget holders can access their spend reports on a monthly basis
- prepare income for banking, issue receipts, liaise with cash collection company to transfer funds to bank
- liaise regularly with the trip administration staff, providing reports as requested and assisting with preparing financial summaries at the end of each trip.
- administer Cashless Catering, ParentPay & Ticketsource accounts e.g. create accounts; create events/trips/items; answer parent queries; prepare reports when requested; process income onto accounting system.
- liaise with relevant staff & uniform suppliers to ensure pupils with free school meals status receive available support.
- reconcile pupil names on timetables for music & drama lessons to finance system termly or when alterations are made.
- raise invoices and monitor timely collection of all debts (credit control).
- process all other income on the accounting system reconciling to primary records
- prepare annual gift aid claims for submission by the Business Manager to HMRC.
- ensure security of cash and any cheque books or pre-printed cheque stationery in line with insurance requirements.
- order bank stationery as and when needed.
- administer the 16-19 Student Support Bursary software, check claims and prepare payments for authorisation. (To be completed monthly or on demand)
- liaise with auditors, as required
- ensure enquiries from staff, students and external are dealt with effectively and efficiently
- be responsible for the security of the finance office including the safe and storage areas
- be fully aware of all procedures within the finance office to assist colleagues and enable cover of any staff absence
- contribute to the maintenance of the Finance Procedures manual
- undertake general clerical duties as required
- attend relevant training and take responsibility for own development
- attend relevant school meetings as required
- respect confidentiality at all times.

Experience: 1+ year(s) required

Skills: Computer skills including Microsoft Office (Word, Excel, Outlook) and general computer knowledge; Ability to work independently; Ability to work well under pressure; Ability to multi-task; Excellent written and verbal communication skills; Strong attention to detail; Strong organizational skills; Excellent problem-solving skills; Excellent time management skills; Ability to work independently

**Job Types**: Part-time, Permanent

**Salary**: £12,665.00-£17,170.00 per year

**Benefits**:

- Canteen
- Company pension
- Cycle to work scheme
- Free flu jabs
- Free parking
- Health & wellbeing programme
- On-site gym
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Finance: 1 year (preferred)

Work Location: In person

Application deadline: 12/02/2024