Health, Safety and Facilities Coordinator

4 weeks ago

Dundee, United Kingdom Wright Health Group Ltd Full time

**HEALTH, SAFETY & FACILITIES CO-ORDINATOR**

**Company Profile**

Wright Health Group is a leading distributor of dental materials and equipment with companies in the UK, South Africa and the US. The Group has expanded significantly in the last 5 years and continues to implement ambitious growth plans across its markets. Excellent operational practices in all areas of the business, combined with maintaining the health, safety and welfare of its staff are core to this continued expansion. Group turnover in 2024 will be £130m, of which £110m is in the UK.

Wright Health Group employs 250 staff in the UK. 50% of the staff are based at the Head Office & Distribution Centre in Dundee. The other 50% are either territory or home based around the UK and are made up of Sales Consultants, Dental Technicians and Support Staff. Dental Technicians install, service and maintain dental equipment on customer premises. The company has a fleet of approximately 70 leased cars and vans.

**Job Purpose**

You will be a highly motivated individual with a ‘can do’ attitude, someone focused on delivery of practical solutions.

The company employs the consultancy WORKNEST as the ‘competent person’ for health and safety related matters and you will be required to liaise with them on a regular basis to ensure compliance in all required areas.

**Reporting To**

The Operations Management Team

**Resources Managed**
- The relationship with WORKNEST as the competent person for H & S
- The Dundee site-based cleaning team made up of 5 part time staff.

**Key Responsibilities**
- **Health & Safety Compliance**_
- Develop, implement, and maintain health and safety policies and procedures in accordance with local regulations and industry standards. This is supported by Worknest.
- Conduct regular inspections and audits to identify potential hazards and ensure compliance with safety protocols.
- Provide training and guidance to employees on safety procedures, emergency protocols, and the proper use of equipment.
- Prepare, maintain and review risk assessments across all aspects of the operation.
- **Facilities Management**_
- Oversee day-to-day facility operations in the Dundee site, including maintenance, repairs, and cleaning services.
- Handle quotes/tenders for contractors and present proposals to the Operations Management Team
- Manage relationships with contractors for facility-related services and repairs.
- **Fleet Administration**_
- Liaise with the Company’s motor vehicle leasing provider, currently SG Fleet, on all operational matters on the contract.
- Maintain accurate records of company vehicles, including registration, insurance, and maintenance schedules.
- Coordinate vehicle inspections, repairs, and servicing to ensure fleet safety and compliance with regulatory requirements.
- **Emergency Response Planning**_
- Maintain and implement emergency response plans for various scenarios, such as fires, medical emergencies, and natural disasters.
- Conduct drills and training sessions to prepare employees for emergency situations and ensure a timely and effective response.
- **Data Management & Reporting**_
- Maintain comprehensive records and documentation related to health, safety, facilities, and fleet management activities.
- Generate regular reports and analysis to track key performance indicators and identify areas for improvement.
- Utilize data insights to develop strategies for enhancing operational efficiency and reducing risks.

**Qualifications, Knowledge & Experience**
- NEBOSH General certificate qualification
- Other recognised qualifications in Occupational Health and Safety, Facilities Management, Business Administration, or a related field.
- Previous experience in health and safety management, facilities administration, or fleet management is preferred.
- Experience or a background in warehouse operations.
- Knowledge of relevant UK H & S regulations and standards
- Experience of operating a Quality Management System (ISO9001, ISO13485 or equivalent) and interacting with a strong internal audit function.
- ISO 9001, ISO 13485, ISO 14001, internal audit experience would be desirable. ISO 18001 or ISO 45001 would also be advantageous.
- High level of competence in Microsoft Office packages, particularly Excel & Word.
- Valid driver's license with a clean driving record
- Willingness to undergo training in first aid, CPR, and other relevant certifications.

**Skills, Abilities & Competencies**
- Excellent communication and interpersonal skills, with the ability to interact effectively with employees, contractors, customers etc.
- Strong organizational skills with the ability to prioritize tasks and manage multiple projects or tasks simultaneously.
- Accomplished in promoting a culture of safety and continuous improvement within the organization.
- Real engagement in the processes with keen attention to detail.
- A proactive, professional and flexible approach to work in a dynamic and growing business
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