Part-time School Receptionist
2 weeks ago
**JOB DESCRIPTION**
**Job Title: Part-time School Receptionist (Job Share)**
**Reporting to: School Office Manager**
**Purpose of the Job**
To ensure the smooth running of the reception during the week to provide a professional
front-line service and a prompt and courteous response to all enquiries. To deal effectively
and efficiently with an extensive variety of administrative responsibilities.
**Main Duties**
Welcome and generally act as the ‘front of house’ for visitors to the school.
Ensure signing in/out procedures are followed for all visitors.
Ensure that school policy is followed regarding the security of all visitors.
Oversee the security arrangements for access to the main school site via the main
vehicle gate and pedestrian accesses.
queries and requests in a friendly and helpful manner, taking messages correctly
and passing them on to the appropriate people.
Liaise with teaching, administrative, medical and support staff.
Support the School Office team with general administrative tasks and undertaking
occasional typing and other administrative tasks for other departments as required.
Ensure the morning and afternoon registration records are complete and accurate.
Check pupils in and out of school outside of normal registration, e.g. for visits to
senior schools and medical appointments.
Maintain and update the school database, school records and school lists.
Sort and frank outgoing post.
Receive and organise incoming post and sign for deliveries.***
Ensure good organisation and general tidiness of the outer office and photocopying
room.
Any other duties that may be reasonably required. This list of duties is not exhaustive
and may be varied from time to time.
**General**
Maintain confidentiality at all times in respect of school related matters and to prevent
disclosure of confidential and sensitive information.***
Support the school in its aims, ethos and objectives.
Comply with all health and safety procedures as required by the school.
All staff share the responsibility for safeguarding and promoting the welfare of
children and must adhere to, and comply with, the Safeguarding Policy.
**PERSON SPECIFICATION**
**Essential Competencies**
Ability to present a calm, courteous and professional image at all times, whether
on the telephone or in person.
Excellent administrative and organisational skills.
Ability to work effectively with colleagues at all levels, parents and pupils.
Ability to work on own initiative and as part of a team.
Ability to work under pressure and prioritise own workload.
Good level of literacy (including spelling and grammar) and numeracy.
Excellent interpersonal and communication skills.
Excellent time management skills and ability to multi-task.
Ability to produce accurate work consistently.
Proficiency in MS Office (MS Excel, MS Word and MS Outlook) and databases.***
Good attention to detail.
**Personal Attributes**
Welcoming and professional manner.
Approachable and a willingness to help.
Articulate and presentable.
Discreet and confidential when dealing with sensitive issues.
Ability to use tact and diplomacy when required.
**Experience and Knowledge**
Previous experience in a similar administrative role level (a minimum two years’
experience).
Previous experience of working in a school environment would be an advantage.
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