Contract Administrator

3 weeks ago

Crawley, United Kingdom BAM UK & Ireland Full time

**Building a sustainable tomorrow**

BAM FM are recruiting a Contract Administrator to be based covering our Crawley Schools contract. Working 40 hours per week 8.00am - 5.00pm Monday - Friday.

**Your mission**

Reporting to the Helpdesk Manager you will be required to log, respond and organise the full life cycle of all facilities management work; from customer enquiry to job completion. Deliver excellent customer service, interpret and manage work orders through the Concept Evolution system ensuring that contract SLA’s and KPI’s met. Provision of administrative support as required.

Principle Accountabilities:

- Inputting new work tasks in to concept to ensure that attendance takes place within the required timeframes.
- Supporting new contract mobilisation in relation to reactive works and planned maintenance.
- Inputting planned activities in to concept to ensure that PPMs take place within the required timeframes.
- Interpret planners, inputting updates into the concept evolution system, providing tracking and regular updates to the status of the request through to work complete status in line with Service Level Agreement s(SLAs).
- Plan and dispatch all planned maintenance tasks to engineers based on the correct skills sets, geographical location and service delivery arrangements.
- Manage complex workload, re-planning/assigning tasks as outlined in the contract planners, with support from engineering supervisor.
- Inputting progress updates into the concept evolution system, providing tracking and regular updates to the status of the request through to work complete status in line with Service Level Agreement s(SLAs).
- Dispatching all reactive tasks to engineers or sub-contractors based on the correct skills sets, geographical location and service delivery arrangements.
- Track the daily work outstanding for engineers and sub-contractors using concept evolution systems.
- Raise purchase requisition and/or purchase orders in line with agreed parameters.
- Collate accurate reports as required.
- Prioritise urgent jobs demand, reacting promptly to Health and Safety risks identified as part of job recording and prioritisation.
- Loading job completion certificates and entering time records against reactive and planned tasks and ensuring appropriate action is taken for further/quoted works.
- Managing quoted works process liaising with contract staff where required
- Escalate any complaints as required and support continuous improvement activity to reduce levels of customer complaints.
- Analysis of job history/running reports to avoid failures/financial penalties.
- Ad hoc administration duties.
- Complying with corporate health and safety, quality, environmental system requirements ensuring compliance with all legislation and BAM FM policy and procedures.

**Who are we looking for?**
- Understanding of the FM business.
- An excellent telephone manner.
- Excellent time management skills.
- Understanding of service level agreements, service targets, objectives and key performance indicator development.
- Ability to work under pressure and meet tight deadlines.
- Working knowledge of MS Office including Excel and Outlook.
- Experience in using Concept Evolution.
- GCSE’s minimum Grade C in English and Maths.

**What’s in it for you?**

A challenging and continuously changing environment in a forward thinking organisation. In addition to an attractive salary and benefits package, we support further personal growth and development.

BAM operates a flexible working policy.

**Your work environment**

People are at the heart of what we do at BAM. We recognise that creating a diverse and inclusive environment that nurtures our employees and encourages them to bring their best and whole self to work is crucial. We’re on an exciting journey to get us there by recruiting the very best talent to join us regardless of race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

Be you Join us today, so we can achieve amazing things together and build a sustainable tomorrow.

**Who are we?**

The art of building is about building for communities; it’s about building for life.

Where others stop, we go further, leading the way towards a sustainable tomorrow for us and future generations. As an industry leader, we raise the bar.

Our values: sustainable, inclusive, collaborative, reliable and ownership, enable us to achieve our ambitions. Today, tomorrow and every day.

**Our recruitment process, what you need to know?**

DBS Check will be required

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at anytime you feel you may need any reasonable adjustments, do not hesitate to speak with one of our team, and we will do our best to support you.

Schedule:

- Monday to Friday

Work Location: One location

  • Contract Administrator

    3 weeks ago

    Crawley, United Kingdom Carbon60 Global Full time

    **Lanes Infrastructure has an excellent opportunity for a contract administrator to join their team in Crawley. As a Contract administrator you** **give administration support to the planning and operations team by carrying out all the admin duties required to allow the programme to run efficiently and as scheduled** **Key responsibilities**: - Assisting...

  • Contract Administrator

    3 weeks ago

    Crawley, United Kingdom Royal BAM Group Full time

    **Building a sustainable tomorrow** BAM FM are recruiting a Contract Administrator to be based covering our Crawley Schools contract. Working 40 hours per week 8.00am - 5.00pm Monday - Friday. **Your mission** Reporting to the Helpdesk Manager you will be required to log, respond and organise the full life cycle of all facilities management work; from...

  • Legal Contracts Administrator

    3 weeks ago

    Crawley, United Kingdom Office Angels Full time

    **JOB ROLE**: Legal Contracts Administrator **LOCATION**: Crawley based **COMPANY**:Market-leading company in their trade **HOURS**: Monday to Friday, 9am - 5pm (1 day working from home) **SALARY**: £30,000 p/a **BENEFITS**:Company mobile, 8% pension, life assurance cover, private medical insurance and likely year-end bonus **CULTURE**: Team...

  • Legal Support/contracts Administrator

    3 weeks ago

    Crawley, United Kingdom Huntress Full time

    **Legal Support/Contracts Administrator** **Monday to Friday** **£27,000 - £30,000 depending on experience** **Crawley** **Full time, permanent** Our client who is a specialist and leader in their field, is looking for an ambitious and enthusiastic Legal Support/Contracts Administrator to join their legal team at their friendly office in Crawley. As...

  • Assistant Fleet Contracts Administrator

    2 weeks ago

    Crawley, West Sussex, United Kingdom TUI Full time

    TUI Group is the world's number one integrated tourism business. At TUI we have five airlines offering an impressive year round flying programme taking our customers to destinations across the globe. The Fleet & Capacity Management Department play a key role in this activity as we are responsible for the sourcing of the aircraft, management of TUI's aircraft...

  • Contracts Administrator/legal Assistant

    2 weeks ago

    Crawley, West Sussex, United Kingdom Line Up Aviation Full time

    I am seeking an experienced Contracts Administrator for my Crawley based aviation industry client. This role will support the Head of Legal.Legal/contractual administration experience is essential.Previous experience working in the aviation industry would be very beneficial.The Contracts Administrator will have responsibility for the completion of certain...

  • Contracts Administrator

    3 weeks ago

    Crawley, United Kingdom Thales Full time

    Role: Contracts Administrator (part-time) Location: Crawley, UK The role of the **Contracts Administrator** is to support the achievement of Thales’ financial/strategic objectives by updating the ERP system with accurate and timely data to allow us to report accurate order intake, report out of the system and invoice our customers...

  • Contract Coordinator

    4 weeks ago

    Crawley, United Kingdom telent Full time

    **Contract Coordinator - Crawley Depot** **Are you looking for your next challenge?** We are currently seeking Contract Coordinator to join and support our expanding traffic field team. We would love to hear from you if you have experience in working in a fast paced environment. **You’ll be working in a part of telent that is dedicated** to maintaining...

  • HR Administrator

    4 weeks ago

    Crawley, United Kingdom Colosseum Dental Full time

    **About The Role**: HR Administrator - 6 month Fixed Term Contract - Excellent attention to detail to assist with data entry on the new HR system and payroll - Willingness to undertake additional project administration tasks as require **About You**: **Colosseum Dental are proud to be a certified Great Place to Work (2023-2024) so why not come and visit us...

  • Administrator

    5 days ago

    Crawley, United Kingdom Huntress Full time

    Administrator Crawley £11.50 to £12.00 2-month Temp contract Are you a fantastic administrator? Are you available immediately and can commit to a 3-month contract? Our client based in central Crawley are looking for an administrator to join them on a temporary basis. Main duties will be. Processing ordersLiaising with internal and external teamsUpdating...

  • Administrator

    5 days ago

    Crawley, United Kingdom Huntress Full time

    Administrator Crawley £11.50 to £12.00 2-month Temp contract Are you a fantastic administrator? Are you available immediately and can commit to a 3-month contract? Our client based in central Crawley are looking for an administrator to join them on a temporary basis. Main duties will be. Processing ordersLiaising with internal and external teamsUpdating...

  • Administrator

    4 weeks ago

    Crawley, United Kingdom Huntress Full time

    Administrator Crawley £11.50 to £12.00 2-month Temp contract Are you a fantastic administrator? Are you available immediately and can commit to a 3-month contract? Our client based in central Crawley are looking for an administrator to join them on a temporary basis. Main duties will be. Processing ordersLiaising with internal and external teamsUpdating...

  • Administrator

    2 weeks ago

    Crawley, United Kingdom Wates Full time

    Wates have an opportunity for an Administrator to join our team in Crawley to engage in full administrative duties and provide ongoing support for the team in a number of key contract areas. Key Accountabilities will include:Amend and improve various Excel trackers to ensure the data can be utilised effectively for data reporting.Create and maintain...

  • Administrator

    3 weeks ago

    Crawley, United Kingdom MSI Ceilings Ltd Full time

    Job Description: We have an exciting opportunity to work within the Bridging Team, as a temporary Administration Support Officer. This is a key role that will work with our team who provide coordinated front-line support directly to Afghan residents located in Bridging accommodation in West Sussex and a diverse range of partner organisations. Most days you...

  • Administrator

    3 weeks ago

    Crawley, United Kingdom MSI Ceilings Ltd Full time

    We have an exciting opportunity to work within the Bridging Team, as a temporary Administration Support Officer. This is a key role that will work with our team who provide coordinated front-line support directly to Afghan residents located in Bridging accommodation in West Sussex and a diverse range of partner organisations. Most days you will be based in...

  • Administrator

    4 weeks ago

    Crawley, United Kingdom AMS Full time

    **Equiniti** is a FTSE 250 company and a leading provider of technology and solutions for complex and regulated administration and payments. Our technology platforms are used by 70% of the FTSE 100, Government and other large corporates, particularly in banking, insurance and other financial services. We have 1,700 clients, make £160 billion worth of...

  • Senior Contracts Administrator

    2 weeks ago

    Crawley, West Sussex, United Kingdom Reed Business Support Full time

    This is an exciting opportunity to support the Head of Legal in the management of all contractual aspects of the company's managed portfolio. This role is a temporary assignment with the possibility of a longer term contract or permanent position.Day to day duties: Cataloguing and indexing of Non Disclosure Agreements Cataloguing and indexing of nonlease...

  • Senior Administrator

    4 weeks ago

    Crawley, United Kingdom APCOA PARKING (UK) LTD Full time

    **The Role**: **Senior Administrator - Crawley - £26,000 per annum - full-time - office based** Are you an experienced administrator? Do you pride yourself on your Excel skills? If you answered yes, then we may have the role for you! An opening has come up for a Senior Administrator based in Crawley on our GTR contract. This is a busy and varied role...

  • Administrator

    2 weeks ago

    Crawley, United Kingdom Wates Full time

    **Wates have an opportunity for an Administrator **to join our team in Crawley to engage in full administrative duties and provide ongoing support for the team in a number of key contract areas. **Key Accountabilities will include**: - Amend and improve various Excel trackers to ensure the data can be utilised effectively for data reporting. - Create and...

  • Senior Contracts Administrator

    3 weeks ago

    Crawley, United Kingdom Reed Business Support Full time

    This is an exciting opportunity to join a company and work alongside the Head of Legal, supporting a well known and well respected business within the aviation industry who pride themselves on exceptional customer service. Based in Crawley, West Sussex thisbusiness has fantastic offices with a warm, welcoming team. **Day to day duties**: - Cataloguing and...