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Administration and Finance Co-ordinator

4 months ago

Wolverhampton, United Kingdom Windsor Nursery School Full time

WOLVERHAMPTON CITY COUNCIL

**Post Designation** Administration and Finance Co-ordinator

**Post Duration**:Permanent

**Service**:Children and Young People

**Responsible to** Headteacher

**Hours of work** 35 hours per week, over a five day period.
Overtime is not payable, but time may be taken off in lieu.

**Grade ** 5

**Location** Windsor Nursery School
Parkfield Road, Wolverhampton, WV4 6EL

**Car Allowance**:Casual

**Conditions of Service **NJC

**Politically Restricted**:No

**JOB PURPOSE**
- To oversee the efficient and smooth running of the school reception and office areas.
- To manage the provision of administrative and financial procedures to support the work of the school.
- To support a small clerical team and effectively organise their workload.
- To ensure that the administration team support the ethos, aims and vision of the school.

**KEY ACCOUNTABILITIES**
- To develop, update and review an administration process manual to support all administrative functions within the setting.
- To oversee and allocate tasks for the admin team.
- To oversee and monitor the progress and process of allocated tasks.
- To attend Senior Management Team meetings and report to senior staff as appropriate.
- To act as clerk to the Full Governing Board and Committees (Finance and General Purposes, Health and Safety and Safeguarding, Curriculum)
- To ensure comprehensive administrative support for all teams within the school as required and in line with the process manual.
- To produce an inventory of assets and review annually with senior staff.
- To ensure all relevant documents are securely archived for the appropriate periods.
- To develop and review processes for effective stock control.
- To monitor expenditure and income against the school budget and business plan.
- To produce monthly financial reports for the Headteacher.
- To produce Consistent Financial Reports to Senior Management Team and the Governing Board.
- To monitor reconciliations and report any discrepancies to the Headteacher.
- To ensure secure management of all cash, receipts and banking on and off site including reconciling all amounts to receipts and bank statements
- To develop and maintain effective systems of credit control
- To develop and maintain an effective ordering system ensuring all requests are authorised by the Headteacher.
- To place orders and produce invoices using appropriate ledger codes
- To organise and maintain the petty cash system ensuring the weekly float is maintained to agreed levels. To produce a weekly record of transactions.
- To establish a relevant system for personnel records
- To maintain up-to-date and accurate HR records in line with policy and legislation taking Ofsted regulations into account
- To maintain and monitor staff absence and training records
- To support safer recruitment procedures producing all relevant paperwork for appointees
- Deal with all HR queries
- Conduct Centre show rounds as required
- To respond to enquiries and complaints in the initial stage, from service users, visitors and staff, as appropriate.
- To demonstrate a respectful and sensitive attitude towards children and parents/carers and visitors.
- To undertake such other duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this job.
- To undertake health and safety duties commensurate with the post and/or as detailed in the Directorate’s Health and Safety Policy.
- To participate in a programme of self/professional development to ensure that the necessary skills, knowledge and understanding are kept updated.
- The job description reflects the current duties and responsibilities of the post. As services develop and change, and job description will be reviewed and amended, in consultation with the post holder.
- High level of accuracy
- Ability to prepare for meetings and take minutes
- Ability to work within a team and on own initiative
- Ability to demonstrate sensitivity and understanding of the needs of parents and children.

**Job Types**: Full-time, Permanent

**Salary**: £13.41-£15.26 per hour

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends
- Overtime

Ability to commute/relocate:

- Wolverhampton, WV4 6EL: reliably commute or plan to relocate before starting work (required)

Work authorisation:

- United Kingdom (required)

Work Location: One location

Application deadline: 19/01/2023