Business Support Coordinator

4 months ago

Edinburgh, United Kingdom Knight Frank Full time

Contract Type- Permanent- Employment Type- Full-Time- Working Requirements- On Site- Hours- 9:00am to 5:30pm- Salary- Competitive- Division- Commercial- Location- Edinburgh CommercialThis is a role for a highly motivated Business Support Coordinator. Responsible for providing an effective and efficient administrative support service to the Commercial Valuations team within the Edinburgh office, ensuring the smooth running of a busy department.

**Responsibilities**

**Business Support**
- Acting as an Ambassador for the team
- Maintain collaborative relationships with clients, managers and employees
- Team Financial support; where appropriate
- WIP sheet reconciliation / billed and unbilled debtor support
- Concise and regular coordination of client invoices, ensuring quarterly deadlines are met.
- Monthly travel sign off, signing off costs, database subscriptions, supplier invoice processing
- Expense claim support for the Partners.
- Referral support

**Team Support**
- Team meetings: attend team WIP meetings, minute taking and ensuring actions are followed up
- Training; helping to ensure all their team(s) mandatory training is up to date.
- Compose and/or prepare correspondence; audio/copy typing, letters, memos, design documents, newsletters
- Maintain teams schedule through diary support, organisation of internal / external meetings booking meeting rooms and conference calls
- Corporate travel arrangements; organising team meetings and conferences, strategy away days, etc. Producing relevant ‘packs’ for all attendees
- Board/management meetings; minute and disseminate actions
- IT liaison to help troubleshoot system errors for team
- Work collaboratively providing assistance to other business support members, as and when required, adding value to the overall efficiency of the Valuation department.
- Working with the Scottish business support network to ensure best practices are shared, communication is continued and helping other teams when there are pressure points
- New Starter Induction; working with the Operations Coordinator to help support the process of new starters (induction) / leavers for your team
- Onboarding; working with the Operations Coordinator to support onboarding of all new starters in your team
- Appraisals, where appropriate; support for their team and six monthly 1:1’s.
- CPD records; recording the teams RICS CPD hours.

**Experience required**:

- 2+ years experience in a similar operations or administrative role
- Experience of property consultancy is ideal
- Proficient using Microsoft Office

LI-SO1

Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs.

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