Executive Assistant
3 days ago
Role: Executive Assistant
Contract Length: Permanent
Location: Nottingham
**Role** The purpose of this role is to provide dedicated secretarial and administrative support to two members of the executive team. In addition to secretarial support, a key aspect to this role is admin support for Board & Executive Committee.
**Key Accountabilities**:
- Diary management
- Regular and proactive communication with your executive members to understand their workload/issues and proactively assist where possible
- Inbox management, monitoring and responding on behalf of your executive member where appropriate
- Ensuring your executive members schedule is balanced to cover all corporate objectives and line management requirements
- Handling travel arrangements and monthly expenses
- Coordination and communication with PAs of senior external stakeholders
- Organising of internal and external events and meetings, including accumulation and distribution of papers
- Creation of presentation material for internal and external audiences - including storage and re-use of material where appropriate for efficiency
- Work within a PA team and cover for holidays/sickness where appropriate
**Board / Exco Admin Support**:
- Liaise with CEO's EA to schedule in Board meetings & ExCo meetings, ensuring meetings rooms are booked, refreshments organised
- Upload all Board / ExCo papers on to Board intelligence
- Liaise with Link Group (External Company Secretary) for most up to date documents
- Action management to ensure actions following Board & ExCo meetings are up to date & complete
- Manage ExCo & Board calendar for meetings and invitations for presenters
- Minute taking at ExCo as / when required
**Skills and Experiences Essential**:
- Ability to deliver core PA activities to the highest standard and accuracy
- Strong initiative and proactive in finding solutions
- An adept and confident communicator with strong inter-personal skills, effective in dealing with people at all
- Diplomatic and level-headed whilst maintaining confidentiality at all times
- Courteous with a collaborative and tolerant working style
- Disciplined in action management
- Self-starter who is enthusiastic, willing and able to take on responsibility
- Highly organised, pragmatic and reliable, with a high degree of accuracy and attention to detail
**Skills and Experiences Desirable**:
- Word (Advanced)
- Excel (intermediate)
- PowerPoint (Advanced)
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