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Administration Assistant
3 weeks ago
**Job Title**: Full-Time Experienced Administration Assistant
**Company**: Charles Cox Property Group
**Location**: Newhaven, East Sussex
**About Us**:
Charles Cox Property Group is a leading Property Management company dedicated to providing exceptional property management and letting services. With a focus on client satisfaction and professionalism, we strive to exceed expectations in every aspect of our business.
**Responsibilities**:
Provide administrative support to the management team, raising works orders and creating and sending letters.
Assist with the preparation and formatting of documents, presentations, and reports.
Maintain and update databases, records, and filing systems accurately and efficiently.
Assist with basic accounting tasks, such as processing invoices and expenses.
Scanning incoming post to the relevant staff members mailbox
Handle general office duties, including ordering supplies, maintaining office equipment, and ensuring a tidy and organised workspace.
Liaise with clients, suppliers, and other external parties in a professional and courteous manner.
Welcome suppliers, visitors and customers when they arrive at the office.
Facilitating various errands, including but not limited to key cutting, shopping, depositing cheques, mailing overdue correspondence, and delivering local post as necessary.
Assist with special projects and other tasks as assigned by management.
Manage the distribution of keys following a strict internal process.
**Requirements**:
Proven experience as an Administration Assistant or similar role
Excellent organisational and time management skills, with the ability to prioritise tasks and work under pressure.
Strong attention to detail and accuracy in all work.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Excellent communication skills, both written and verbal.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong interpersonal skills and the ability to work effectively in a team environment.
Proactive attitude and willingness to take on new challenges.
**Job Types**: Full-time, Permanent
**Salary**: £24,000.00-£26,000.00 per year
**Benefits**:
- Company events
- Free parking
Schedule:
- Day shift
- Monday to Friday
- No weekends
**Experience**:
- Customer service: 3 years (required)
- Administrative experience: 3 years (required)
Ability to Commute:
- Newhaven (required)
Work Location: In person
Reference ID: Admin Assistant
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