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Accounts Payable Assistant

4 weeks ago

Derby, United Kingdom TopHat Corporate Ltd Full time

Our vision is simple - TopHat was founded to deliver beautiful homes, sustainably. We use advanced manufacturing and the latest technology to delivery ultra-low carbon homes, whilst keeping costs as low as possible. We manufacture homes in a controlled environment, removing uncertainties, improving quality and reducing costs. We have extensive experience of delivering projects in different ways to ensure that our customers get the solutions they need.

**Job Summary**

We are a close team, helping each other to maintain the day-to-day activities within Accounts Payable. We are often faced with challenges both within and outside of the business and will look to resolve as soon as possible or advise, whilst maintaining pollicises and procedures of the business. This role requires someone who can listen and keep a cool head, in an environment that can be reactive and fast paced, often challenging but also rewarding and positive.

**Key Responsibilities and Authority**
- Process vendor invoices ensuring correct coding to accounts, cost centres and other required analytical codes
- Ensure each invoice is authorised in accordance with the company delegation of authority
- Match invoices to approved purchase orders or obtaining approval of direct invoice postings
- Reconcile ledger entries and vendor accounts to supplier statements on a routine basis
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Maintains historical records by filing documents electronically or in physical files
- Ensures that VAT is accounted for in accordance with the company VAT treatment policy
- Ensure that invoice queries are logged and coordinate resolution
- Investigate and resolve debit balances on vendor accounts
- Process expenses, ensuring they comply with the company policy
- Onboard new vendors
- Assist in the data extraction and summarise to highlight areas for focus
- Assistance in KPI production for use by the financial controller
- Any other duties that may be deemed appropriate to the role

**Qualifications - Essential**
- GSCE Maths & English grade C or equivalent

**Qualifications - Desirable**
- None

**Skills and Experience - Essential**
- Knowledge of SAP systems
- Experience in a Purchase Ledger/Accounts Payable Role
- Team Player
- Excellent verbal and written communication skills with a high attention to detail, accuracy and reconciliations
- Able to communicate effectively within a team and engage with stakeholders at all levels of the business
- Ability to manage high volumes of transactional work
- Is not knocked off balance by ambiguity uncertainty and change
- Ability to demonstrate TopHat values

**Skills and Experience - Desirable**
- Knowledge of Microsoft Excel incl V Lookups, Pivot Tables
- Knowledge of CIS process

This is a 6-month fixed term contract. We are open to this being a job share, part time, flexible around school hours. This role will be based on site and there is no option for home working.

**What we can offer you**
- 25 days holiday plus bank holidays
- Aviva Health Insurance
- Group Life Assurance
- Income Protection
- Subsidised Canteen (Derby site only)
- Enhanced Group Pension Scheme, matching up to 6%
- Flexible Working (role dependant)
- Enhanced Paternity and Maternity Pay

**Job Types**: Part-time, Fixed term contract
Contract length: 6 months

Pay: Up to £25,000.00 per year

Expected hours: 25 per week

**Benefits**:

- Company car
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Health & wellbeing programme
- On-site parking
- Private medical insurance
- Referral programme

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: APTH

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