Project Coordinator

6 months ago

London, United Kingdom Vattenfall Full time

**About the job**:** Do you want to shape the future?**

Within **Project Delivery** we focus on the people and put a lot of effort into creating a psychologically safe working environment. We are therefore looking for honest and open individuals with a positive mindset who are able to work in a team and build strong relationships to fit into our culture. We hope to find someone who is proactive in identifying opportunities for improvement and learning. Since we work across several countries, good command of the English language (both verbally and written) is important.

Developing and constructing a wind farm project is a complex process, managed by a multidisciplinary team of people and involving multiple components. Coordinating these resources effectively is crucial to ensuring that each project is constructed within agreed budget, timeline, quality and safety parameters.

The **Project Coordinator **works alongside the Project Team and is a key member who will be responsible for general support within meeting management, communication, finance/ procurement, governance/ structure as well as helping to ensure a high-quality, compliant and swift execution of the Procure-to-Pay (P2P) process where needed in BU Onshore.

The Project Coordinator** **provides project administrative and coordination and will also be an active member of the Project Coordinator & Admin Team, contributing to the continuous improvement of the project processes, standards and templates, sharing knowledge and best practices.

**Your tasks and responsibilities as a Project Coordinator**

We offer an exciting and varied position within Vattenfall’s Wind business - a rapidly growing field offering excellent career opportunities. The main areas of responsibility are to **support/ manage/ drive **tasks within the project teams. Our projects vary in size from small, medium to large-scale construction projects. The role sits in the Project Delivery team Onshore and includes the following responsibilities:

- Setting up and maintaining project meeting structure including project meeting, event and all logistics.
- Preparing /collating/ distributing agendas and meeting presentations.
- Recording and distributing minutes and actions.
- Reports, presentations and other internal communication tasks within the project.
- Setting up the project in various digital environments and communication channels.
- Creating and continuously improving templates, standards, instructions and guidelines and to follow guidelines, best practices, knowledge sharing.
- Manage, process and monitor incoming requests related to Procure-to-Pay (P2P).
- Steers and peers Procure-to-Pay (P2P) processes and provides support in times of peaks.
- Manage approval process in connection with purchase orders, variation orders and contract management.
- Checking and timely approval of invoices in SAP.
- Create purchase requests, create good receipts / service entry, invoice handling and maintain purchase orders in SAP.
- Send purchase order documents to requestor and/or supplier.
- Manage communication with all requestors and cross-functional disciplines.
- Liaise with relevant project members/ Service Desk and project controllers.
- Follow Vattenfall’s way of working by using processes
- On/ offboarding project team members.
- Support in creating project tollgate documents and deliverables.
- Managing access rights, distribution lists, organisation charts and holiday schedules.
- Manage project review processes, lessons learned and monthly reporting days.
- Engage and communicate with relevant stakeholders such as but not limited to; Finance, Accounts payable, Project Controllers, Commercial Managers, Procurement, IT
- Support on ad hoc and miscellaneous topics.

**Location**

Work from the following office locations: Hamburg or Berlin (Germany), London or Hexham (UK), Stockholm (Sweden).

The role is primarily office based, however, some travel is anticipated and encouraged (always at the employee’s discretion) to the construction sites and/ or other offices to build relationships or help support the projects (all assuming it is safe to do so).

**Your profile**:** Your profile as a Project Coordinator**
- 3+ years experience in project coordination or management preferred.
- Proven experience in business development, project administration and ability to understand complex project structures.
- Experience of managing various stakeholders, project teams and multiple external interfaces.
- Strong organisation, coordination and administration skills.
- Solid experience in using IT Systems such as SAP, NextGenERP, etc.
- Proficiency in Microsoft Office Applications O365 (Word, PowerPoint, Excel).
- You can work autonomously in a project team environment while continuously gathering input from various internal stakeholders such as project team members, accounts payable, P2P community.
- You have the ability to manage multiple requests simultaneously.
- Strong team player wit

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