Wedding and Events Coordinator

7 months ago

Clitheroe, United Kingdom James' Places Full time

An exciting opportunity has arisen at James' Places for a **Weddings and Events Coordinator.**

James' Places is a dynamic and vibrant growing company with uniquely different venues across the Ribble Valley and beyond; with The Royal Hotel, The Shireburn Arms, The Emporium, Eaves Hall, Mitton Hall, The Waddington Arms, Holmes Mill and Falcon Manor, Assheton Arms and Wennington Hall are all part of the group.

**As Wedding & Events coordinator you’ll**
- be responsible for meeting challenging targets in relation to wedding, functions, corporate events and private dining bookings.
- be responsible for driving sales through wedding fairs, open days, following up on initial enquiries, show rounds and appointments.
- ensure all administration for the function/event is complete and accurate including contracts, payments, accommodation allocation, menu choices and function sheets.
- have excellent communication with all departments to ensure the smooth running of the event.

Reporting to the Group Wedding and Events Sales Manager, you will be responsibility for meeting challenging targets in relation to wedding, functions, corporate events and private dining bookings.

**Also,**
- Be a seasoned pro in the hospitality industry with a strong customer orientation and understanding of service delivery
- Have mastered the ins and outs of exceptional guest service
- Strong project management and personal organisational skills with the ability to balance a number of responsibilities
- Responsible for hiring entertainment and any required external caterers, suppliers or equipment.
- To organize ‘bridal allocation’ or corporate accommodation for events and to liaise with reception to ensure requests are adhered to and revenue maximised
- Supervise all administrative responsibilities of events, including scheduling, communications, budgeting, selling procedures, client relations and billing.
- Ensure corporate and hospitality group policies and procedures are followed. To ensure that the client’s vision for the event is effectively executed.
- Create the event schedule and function sheet, ensuring all details are listed and specific requirements handed over to the relevant departments
- Record and monitor sales reports and plan and update monthly and yearly financial plans.
- To coordinate Wedding Fairs and Menu Tasting Evenings.
- To be confident in up selling and making recommendations through strong product knowledge and maximising sales opportunities

**James’ People Perks**
- James’ Places privilege card 10% discount in all venues upon completion of 3 months service.
- Family & friend’s room discount
- Early pay scheme - access your wage sooner
- Health & wellbeing programme - in partnership with a private counselling practice.
- My Healthy advantage App access
- 24/7 access to virtual GP & wellbeing service
- Bereavement support
- Medical information
- Online CBT
- 28 days holiday
- 20% Discount on pay day at The Emporium Interiors
- Annual staff party
- Meals on duty for many roles, and Free on shift beverage
- Employee pension scheme
- Progression, training & career opportunities and Qualification opportunities whilst working (Up to A Level and Degree level equivalent)
- Recognition rewards
- Compassionate leave
- Voucher incentives
- Non-essential attributes
- First aid at Work
- H&S and Fire Safety awareness
- Experience as a Wedding/Events Coordinator or a strong sales/administrator with a keen interest in weddings and events
- Strong organisational skills, ability to prioritise workload and meet deadlines
- Excellent attention to detail and strong administrative skills
- Experience of working in events

**We have passion for what we do.**

We demonstrate this through the quality of our people, food, service and buildings

**We deliver extraordinary experiences.**

We do this by having an eye for detail, delighting the guest, working as a team, making things happen

**We are evolving and embrace change.**

Develop and grow as individuals, as a part of a team and as a business. We will do this through creativity, reward & recognition.

**We promise to be genuine, unstuffy and welcoming.**

Respect your colleagues and the customers, be cheerful, be positive, be friendly, be enthusiastic, be honest & be truthful.

Salary £22,000-£24,000

OTE up to £35,000

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- Company events
- Discounted or free food
- Employee discount
- Health & wellbeing programme

Schedule:

- 10 hour shift
- 8 hour shift

Supplemental pay types:

- Commission pay

**Experience**:

- Weddings & Events: 1 year (required)

Work Location: In person

Reference ID: WO/HM

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