Head of Events Portfolio Management Office

4 weeks ago

London, United Kingdom Department for International Trade Full time

**Details**:
**Reference number**:

- 256372**Salary**:

- £62,555 - £73,000- National: £62,555 - £71,233; London: £65,819 - £73,000**Job grade**:

- Grade 6**Contract type**:

- Permanent**Business area**:

- DIT - SI: Other - Priority Events Team**Type of role**:

- Planning**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Darlington, LondonAbout the job

**Job summary**:
This role is to lead the Priority Events Portfolio Management Office which is responsible for developing and delivering the framework within which projects are created, managed and completed as well as providing oversight of the departments event delivery.

The post holder would lead a small multi-disciplinary team that manages the day-to-day planning, governance, assurance and reporting of the Priority Events Team (PET) as well as a small number of high-profile events to ensure all events are completed on time and within budget.

Head of PMO responsibilities include planning project management activities, analysing financial and project progress information to keep projects on track, acting as specific events secretariat and collaborating with different parts of the departments to ensure all leaders understand where a project is in the development process.

**Job description**:

- Manage the recruitment and development of this new team into a high performing PMO function
- Continuously evaluate and drive the event teams and projects to ensure they are meeting expected standards, adhere to budgets, and meet deadlines
- Document priority event project’s creation, development, and execution as well as the project’s scope, budget, and justification
- Oversee specified events governance, including presenting project progress (including financial) reports to Head of Events, Event Project Directors and project boards. Adding value through analysing results and making improvement suggestions
- Draft new and improving existing project management office policies and processes

**Hybrid working**

Please be aware that this role can only be worked from within the UK and not overseas.

Informal hybrid working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.

Most DIT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in an office, on average. If your office location is London, you will be eligible to receive London weighting.

**Person specification**:
**Essential Criteria**
- Experience of successfully running a PMO function responsible for multiple high-profile projects
- Strong leadership skills
- Excellent attention to detail with an analytical mindset
- Knowledge of the creation of project frameworks, user guides, processes and systems
- Proven communication and influencing skills at all levels

**Desirable Criteria**

Relevant training and/or certifications in Project Management

**Personal Attributes & Skills**

We are looking for:

- A self-starter with the flexibility to deliver in a fast-paced project environment, inspiring others to make things happen, managing conflicting priorities to a positive conclusion.
- Experience of working with a mix of civils servants, contractors, and external partners to deliver a coordinated, collaborative product or service.
- A problem solver who can think ahead and spot issues and has experience of managing projects and/or programmes.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Delivering at Pace
- Communicating and Influencing

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.

Sift will take place week commencing 19/01/2023.

Interviews will take place week commencing 30/01/2023.

Please align your CV with previous skills and experience. Maximum of 2 A4 pages.

In the case of a high number of applicants a short sift will take place on CV only.

If successful and transferring from another Government Department a criminal record check may be carried out.

New entrants are expected to join on the minimum of the pay band.

The Department for International Trade embraces and values diversity in all forms. We welcome and pride ourselves on the positive impact diversity has on the work we do, and we promote equality of opportunity throughout the organisation.

Please note - harmonised terms and conditions are attached. Please take time to read the document to de

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