Governance and Administration Officer

3 days ago

Birmingham, United Kingdom Birmingham and The Black Country Wildlife Trust Full time

As a key member of the Resources Department, the Governance and
Administration Officer will ensure we are effective and efficient in our
governance and administrative processes.

Description of post

To provide effective administrative support for Trust Council and the Senior Management team to ensure efficient and effective running of Trust business. To support Trust Council in relation to Governance processes and related Charity Law, ensuring compliance of policies and procedures and with relevant law and best practice. To ensure that the Trust’s legal and governance responsibilities are undertaken and executed in
a robust and transparent way, with trustees updated on any relevant legal and/or governance changes.

Background to WTBBC

Our vision is for Birmingham and the Black Country to have more wildlife, more wild places and more people with a strong connection to the natural world. The Wildlife Trust for Birmingham and the Black Country is a local charity uniquely protecting
the wildlife of Birmingham, Dudley, Sandwell, Walsall and Wolverhampton. We are one of 46 local, independent Wildlife Trusts working to make the UK a better place for people and wildlife. The Wildlife Trust for Birmingham and the Black Country works to conserve biodiversity, improve the environment and raise awareness and understanding of wildlife issues. We have over 7,000 members and have projects, nature reserves and environment centres across the area. We have exciting and ambitious plans to develop the Trust to help wildlife and engage more people with nature.

As a key member of the Resources Department, the Governance and Administration Officer will ensure we are effective and efficient in our governance and administrative processes.

Key Tasks and Responsibilities
Liaise closely with the Chief Executive, Chair / Vice Chair, Treasurer and Honorary Secretary
to ensure effective organisation and administration of Council meetings and sub-committee meetings.Organising the process of Trust Council paper preparation, coordinating contributions from staff and Trustees, proof reading, clarifying progress against actions and ensuring timely distribution of final papers before each meeting.Attend Council meetings, ensuring the timely production and distribution of accurate minutes of key discussions, actions and decisions taken.Follow up on agreed Board/Committee actions ensuring actions which may interlink between committees are understood and developed accordingly. Maintain and update the annual Trust Council Meeting Plan. Oversee scheduling of other Trust Council sub-group or committee meetings, chiefly the Finance and Risk Committee and Personnel Committee.Act as a first point of contact for Trustees and the Senior Management team for
meeting related enquiries and constitutional matters.Support the Nominations Committee by managing the process of recruitment, nomination and induction of TrusteesSupport the organisation of the Annual General MeetingProvide effective support functions for Trust Council, under the provisions of the governing document, ensuring compliance with Charity Law and the Charity Commission and maintenance of Trustees’ HandbookPrepare statutory returns and compliance information. Maintaining up-to-date corporate documents and ensuring that all required documents are filed at Companies House and Charities Commission within the requisite deadlines.Co-ordinate the gathering of content for the Trustee’s Annual Report. AdministrationProvide effective administrative support for the CEO, and Senior Management team as required, including diary management; managing correspondence; responding to enquiries; scheduling meetings; booking venues and liaising over agendas.Work with the senior team to review, organise and index electronic filing systems;
responsible for the safe storage of business contracts and related documents.Ensure the Trust’s Policies are reviewed on a regular basis and kept up to date in line with relevant legal frameworks.Ensure the Trust is compliant with the Data Protection Act including following appropriate policies, processes and procedures. Support the CEO to plan, organise and manage all Senior Management team meetings. To work with the Senior team to co-ordinate Staff meetings: prepare, collate and distribute agendas and papers, taking minutes and monitoring follow up actions, as required. Enable the efficient use of CEO time, managing the CEO’s diary and travel arrangements.Liaise with other external partners to co-ordinate the CEO’s attendance at meetings e.g. with politicians, funders, other NGOs and potential donors.

Other items
The nature of this post means that out of hours and weekend working may be required, for which time off in lieu will be granted.The post-holder will abide by all Trust policies including equal opportunities and health
& safety.

  • Governance and Administration Officer

    3 days ago

    Birmingham, United Kingdom The Wildlife Trust for Birmingham and the Black Country Full time

    **Description of post** To provide effective administrative support for Trust Council and the Senior Management team to ensure efficient and effective running of Trust business. To support Trust Council in relation to Governance processes and related Charity Law, ensuring compliance of policies and procedures and with relevant law and best practice. To...

  • Governance and Compliance Administration Officer

    3 days ago

    Birmingham, United Kingdom South Doc Services Full time

    **Job Title**: Governance and Compliance Administration Officer **Responsible to**: Governance and Compliance Manager/ Service Manager **Job summary** This dual role will provide administrative support to both the governance and service delivery team. The post holder will provide support to the Governance and Compliance Manger in the delivery of the...

  • Governance Officer

    7 months ago

    Birmingham, United Kingdom The Schools of King Edward VI in Birmingham Full time

    The King Edward VI Foundation, Birmingham, is a progressive charitable organisation which has supported excellence in education across the City since 1552. Our schools are diverse in nature but have a common purpose and commitment to achieving our mission of “making Birmingham the best place to be educated in the UK”. Our organisation currently consists...

  • National Governance Association | Consultant | Birmingham

    4 weeks ago

    Birmingham, United Kingdom National Governance Association Full time

    We have an exciting opportunity for an experienced Consultant to join our team.In return, you will receive a competitive salary depending on experience.NGA is an independent, not-for-profit national membership organisation for state school governors, trustees and governance professionals in England.Our work aims to improve the educational standards and...

  • Governance Support Administrator

    6 months ago

    Birmingham, United Kingdom Birmingham Women's and Children's NHS Foundation Trust Full time

    A pro-active, enthusiastic and self-confident individual with proven administrative, secretarial and organisational skills is required to work with the KIDSNTS team and the West Midlands Paediatric Critical Care Network. Support will be given to the KIDSNTS Consultants with establishing robust regional internal governance systems, Human Resource Processes...

  • Governance Officer

    6 months ago

    Birmingham, United Kingdom Aston University Full time

    Reporting to the Executive Director (Governance and Legal) and University Secretary, the post-holder will be accountable for the delivery of an effective governance service across the portfolio of functions led by the Executive Director. The post holder will act as Secretary for Council and Senate and key University Committees, including Finance and...

  • Governance Administrative Assistant

    7 months ago

    Birmingham, United Kingdom NHS Birmingham and Solihull Integrated Care Board Full time

    An exciting opportunity has arisen for an Administrator to provide administrative support to the Governance Team. We are looking for a dynamic individual who is enthusiastic, well organised and motivated with administration knowledge, underpinned by experience. Please note that should we receive a sufficient number of applicants this vacancy will be closed...

  • Governance Administrator

    7 days ago

    Birmingham, United Kingdom Lorien Full time

    **Governance Administrator** Our client is looking for a highly skilled Governance Administrator to join their Birmingham based team for an initial 3-6 month contract. Key responsibilities: - Responsible for the management of the team mail box - Responsible for team planning, ensuring team meetings, action deadline reminders, regulatory deadlines are in...

  • Governance Officer

    2 weeks ago

    Birmingham, United Kingdom Greenacre Recruitment Ltd Full time

    Governance Officer Location: Birmingham Salary: £29 - £35k Duration: Permanent Greenacre are pleased to be supporting a housing organisation, with their recruitment of a Governance Manager. This would suit someone who is degree educated, with some experience in governance, for a social housing provider, who is keen to take the next step in their governance...

  • Governance Officer

    2 days ago

    Birmingham, United Kingdom Greenacre Recruitment Ltd Full time

    Governance Officer Location: Birmingham Salary: £29 - £35k Duration: Permanent Greenacre are pleased to be supporting a housing organisation, with their recruitment of a Governance Manager. This would suit someone who is degree educated, with some experience in governance, for a social housing provider, who is keen to take the next step in their governance...

  • Governance and Compliance Officer

    1 month ago

    Birmingham, United Kingdom CV-Library Full time

    Governance and Compliance Officer Birmingham, West Midlands (with hybrid working and occasional travel to the office and in-person meetings) About Us The Vegan Society is an anagram of The Nicest Voyage. Quite fitting, we think, as for many people veganism is a journey – and a pretty remarkable one at that. Regardless of where you are on your vegan...

  • Governance Officer

    3 weeks ago

    Birmingham, United Kingdom CV-Library Full time

    Governance Officer Location: Birmingham Salary: £29 - £35k Duration: Permanent Greenacre are pleased to be supporting a housing organisation, with their recruitment of a Governance Manager. This would suit someone who is degree educated, with some experience in governance, for a social housing provider, who is keen to take the next step in their...

  • Governance Officer

    3 weeks ago

    Birmingham, United Kingdom Greenacre Recruitment Ltd Full time

    Governance ManagerLocation: BirminghamSalary: £(phone number removed)Duration: PermanentGreenacre are pleased to be supporting a housing organisation, with their recruitment of a Governance Manager.This would suit someone who is degree educated, with some experience in governance, for a social housing provider, who is keen to take the next step in their...

  • Governance Officer

    2 weeks ago

    Birmingham, United Kingdom Greenacre Recruitment Ltd Full time

    Governance OfficerLocation: BirminghamSalary: £29 - £35kDuration: PermanentGreenacre are pleased to be supporting a housing organisation, with their recruitment of a Governance Manager.This would suit someone who is degree educated, with some experience in governance, for a social housing provider, who is keen to take the next step in their governance...

  • Governance Officer

    3 weeks ago

    Birmingham, United Kingdom CV-Library Full time

    Governance Manager Location: Birmingham Salary: £(phone number removed) Duration: Permanent Greenacre are pleased to be supporting a housing organisation, with their recruitment of a Governance Manager. This would suit someone who is degree educated, with some experience in governance, for a social housing provider, who is keen to take the next...

  • Transformation and Governance Support Officer

    4 days ago

    Birmingham, Birmingham, United Kingdom Greenacre Recruitment Ltd Full time

    We are seeking a highly motivated Governance Officer to join our client's team.This is an excellent opportunity for someone with a degree education and some experience in governance to develop their skills and knowledge in a dynamic and challenging environment.The successful candidate will have:A strong understanding of governance principles and...

  • Governance & Risk Administrator

    6 months ago

    Birmingham, United Kingdom Capsticks Solicitors LLP Full time

    Birmingham, West Midlands, United Kingdom Competitive Salary & Benefits Permanent - Full-time Job reference: LR933529BirGRA **Location **Birmingham **Hybrid Working** **The Division** The Governance and Risk (G&R) team is responsible for the development and maintenance of effective risk management and compliance standards at Capsticks. We work closely...

  • Governance & Risk Administrator

    7 months ago

    Birmingham, United Kingdom Capsticks Solicitors LLP Full time

    **Location **Birmingham **Hybrid Working** **The Division** The Governance and Risk (G&R) team is responsible for the development and maintenance of effective risk management and compliance standards at Capsticks. We work closely with both legal and business service divisions through heads of division, directors of service and compliance champions across...

  • Governance and Administration Expert

    2 weeks ago

    Birmingham, Birmingham, United Kingdom The Vegan Society Full time

    The Vegan Society is a pioneering organisation dedicated to making veganism more accessible. We are now seeking a Governance and Administration Expert to join our team on a full-time, permanent basis.About the RoleAs a key member of our governance team, you will be responsible for ensuring compliance with legal, regulatory and societal frameworks. Your...

  • Governance and Reporting Officer

    7 months ago

    Birmingham, United Kingdom Department for Levelling Up, Housing and Communities Full time

    **Details**: **Reference number**: - 353678**Salary**: - £38,732- - A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Senior Executive Officer**Contract type**: - Permanent**Type of role**: - Commercial**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 1Contents Location About the...