Governance Officer

5 months ago

Birmingham, United Kingdom The Schools of King Edward VI in Birmingham Full time

The King Edward VI Foundation, Birmingham, is a progressive charitable organisation which has supported excellence in education across the City since 1552. Our schools are diverse in nature but have a common purpose and commitment to achieving our mission of “making Birmingham the best place to be educated in the UK”.

Our organisation currently consists of two independent schools, six selective, and six non selective academies. Our recent expansion into a wider diversity of local communities is enabling us to accelerate our strategies for improving the life chances of young people in Birmingham, whatever their background.

The King Edward VI Academy Trust Birmingham (“the Academy Trust”) was established in 2017 and is made up of the academies outlined above. The academies receive back office central support services including governance, from the Foundation Office (a central support services function), with several staff being seconded from the Foundation to deliver support services to the Academy Trust and the academies themselves.

Our highly focused five-year strategy aims to build on our existing strengths and heritage and deliver our ambitious growth strategy which aims to bring in a further five academies over the next five years.

The role will involve supporting one school and several committees in the King Edward VI Academy Trust on a flexible, part-time basis. The Governance Officer would have the support of the Company Secretarial Assistant within a wider professional team based at the Foundation Office. The Governance Officer will be based at the Foundation Office but will also attend meetings and work closely with the schools allocated to them.

**Purpose of the role**
- Provide advice to the governing body on governance, constitutional and procedural matters with the support of the Company Secretarial Assistant
- Provide effective administrative support to the governing body and its committees
- Ensure the governing body is properly constituted

Manage information effectively in accordance with legal requirements
- Prepare a focused agenda for Local Governing Body (LGB) and Foundation/Academy Trust committee meetings in collaboration with the Head, Chair(s) and Company Secretarial Assistant.
- Convene meetings of the LGB and Foundation/Academy Trust committees including sending notices and papers.
- Effective administration of LGB meetings and Foundation/Academy Trust committees including taking the minutes and ensuring the minutes are compiled in a timely fashion.

**- Maintain registers of**:

- the governors on the LGB including their terms of office and reporting any vacancies;
- business interests of the LGB governors; and
- governor’s attendance at meetings and report non-attendance.
- The Governance Officer will report to the Company Secretarial Assistant, who is based at the Foundation Office.
- Provide advice to the LGB on legislation and procedures.
- Feedback to the Company Secretarial Assistant any items which may need to be reported to the Academy and/or Foundation Boards.
- Act as the first point of call for the governors with queries.
- Contribute to the induction of governors taking on new roles.
- Follow up any agreed action points with those responsible and inform the Chair of progress.
- Chair the part of the meeting at which the chair is elected.
- Ensure Disclosure and Barring checks have been carried out on any governor when appropriate.
- Report any changes in membership to the Local Governing Body and Company Secretarial Assistant.
- Maintain a record of signed minutes of meetings in school, and ensure copies are sent to relevant bodies on request and are published as agreed at meetings.
- Keep up to date with current educational developments and legislation affecting school governance.
- Support committee meetings including taking the minutes and ensuring the minutes are compiled in a timely fashion.

**Special Requirements**:

- Be able to work at times convenient to the governing bodies, e.g. evening meetings
- Be able to travel to meetings
- Be available to be contacted at mutually convenient times

**Person Specification**

**Essential Knowledge and Experience**

Minute taking experience to include compiling agendas

Handling confidential information in a professional and appropriate manner

Computer literacy

Experience of arranging meetings

Knowledge of Data Protection legislation

A willingness to attend appropriate training and development

Excellent oral and written communication

Able to prioritise workload and work to deadlines

Methodical and organised approach to work

Excellent listening and relationship building skills

Ability to work on own initiative with mínimal supervision

**Desirable Knowledge and Experience**

Experience or awareness of Governing Body procedures, roles and responsibilities

Knowledge of educational legislation, guidance and legal requirements

Experience of excellent record keeping, information retrieval and dissemin

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