Department Administration Assistant

3 weeks ago

London, United Kingdom Adecco Full time

**Department Administration Assistant**

**Location**: Uxbridge

**Salary**: between £13.86 and £14.68

**Duration**:ASAP - 8 - 12 weeks (high potential of being extended)

**Working pattern**:Campus based for first 3 weeks, then possible 1 day from home - 2 maximum

**Contract type**:Temporary

Adecco are currently recruiting for a **Department Administration Assistant** to join a prestigious university based in Uxbridge.

**Roles and responsibilities**
- To provide support for the Department Administration e.g.
- To provide secretarial and administrative support to the Head of Department(s) as required, and ensure that the Head of Department is briefed on important communications and correspondence at all times, particularly when away from the office.
- To support the Head of Department(s) and Department Management in the preparation and provision of reports, minutes and information, in a timely fashion.
- To provide support and minute taking to Department and University committees, ensuring they are properly managed and supported in accordance with the University regulations policies and procedures, also ensuring that actions arising are promptly dealt withand the results of the actions fed back at the next available opportunity.
- To assist with the necessary administrative processes for HR operations within the Department e.g. probation reviews, progression and promotion panels, interview panels etc.
- To provide a comprehensive and efficient administrative support to the Head of Department(s) and the academic staff including booking venues, accommodation, equipment and hospitality, etc. within the University and, where appropriate, externally.
- To monitor and process all incoming communications e.g. distributing for action, drafting responses, checking progress and follow-through, ensuring the Head of Department(s) are briefed on important correspondence at all times, particularly when away fromthe office.
- To be responsible for monitoring and ordering the department's stationery requirements
- To liaise, as required, with other staff within the Department(s) and across the University as well as with external contacts e.g. arranging meetings, passing on information etc.
- To assist with the monitoring and ordering the department's stationery requirements.
- To assist with the preparation and submission of project proposals and reports.
- To undertake general financial duties as required by the Department Administrator

**Data and Record Management**
- Using e-Vision and SITS student record system as necessary.
- Create and edit spreadsheets and presentations using Excel and PowerPoint.
- Prepare and update any documentation issued as requested.
- To undertake research and collate information, using a variety of resources such as the Internet, to support the work of the Head(s).

**Effective Behaviours**
- Timeliness
- Meeting Deadlines
- Good communication and Networking
- Networking group across colleges
- Ability to negotiate and influence
- Ability to plan and organise own workload
- Ability to adapt to a flexible approach to the demands of a busy College/Department in order to accommodate changes in priorities when required
- Cover for College Department Administrator(s) in their absence as appropriate
- Participate in meetings and attend training events as necessary, supporting the College with any introduction to new technologies, enhancements to process or changes to day to day management of administration.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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