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Project Support Administrator

5 months ago

Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

Provide secretarial and administrative support to the Capital Services team including Project Managers, Supervisors and Clerk of Works. This will specifically include construction project support. Also, the post-holder will conduct ad-hoc projects of a specialist nature and these projects will be time-limited with strict deadlines.

This role requires an enthusiastic, organised and well motivated individual, who has experience of dealing with people at all levels, having previous administration experience with excellent telephone manner and is aware of the necessity to maintain absolute confidentiality

We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.

We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.

Do you want to make a difference?

Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?

Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.

Provide an efficient administrative support service to the department.

Be proficient in the use of IT systems including Microsoft Office - Excel, Outlook, Word, Database & internal systems including, departmental information systems.

Produce high quality reports within agreed deadlines as required.

To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing and audio typing, photocopying, collating of documents and electronic filing as well as general administration support services to the department.

To deal with requests and enquiries and forward them to the relevant team member.

To arrange single and multi-agency meetings, booking venues, preparing agenda/attendance lists

Take minutes of formal meetings, type up and distribute within agreed timescales

Ensure sickness, study and annual leave is recorded on the ESR system

To have a working knowledge of departmental procedures

To cover other admin roles within the team as & when required

Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience.

Typing/word processing qualification to RSA/OCR III standard or equivalent

Extensive working knowledge of Microsoft office packages

Accurate minute taking skills

Ability to meet deadlines

Ability to work on own initiative

Excellent organisational skills

Team player

Understanding of data protection and maintaining strict confidentiality

Motivated and conscientious

Excellent communication/telephone skills

Experience of dealing with people, to maintain a high level of customer care

Previous experience of working in a busy office environment

To be flexible in the role to cover other admin within the team