Project Administrator

6 months ago

Nottingham, United Kingdom BWB Consulting Full time

**Who we are & what we stand for**

BWB Consulting is a renowned engineering and environmental design consultancy, celebrated for our commitment to technical excellence and unparalleled client satisfaction. Our dedication to delivering exceptional results has earned us multiple awards, including the prestigious ACE Best Large Consultancy of the year 2022. Furthermore, we are honoured to hold the Platinum Investors In People (IIP) rating, a testament to our unwavering focus on our people and our standing as an employer of choice.

**Our Commitments**:
We strive for excellence in everything we do, delivering top-tier solutions and exceeding client expectations.

We embrace innovation and continuously seek new and better ways to address challenges and drive progress.

We uphold the highest standards of integrity, honesty, and professionalism in all our interactions.

We foster a culture of collaboration, working closely with clients and partners to achieve shared goals.

We are committed to sustainability and environmental stewardship, integrating sustainable practices into our work to create a positive impact on the world around us.

**Investing in Our People**:
At BWB, we recognise that our people are our greatest asset. We invest in their development and provide the support and resources they need to build successful and rewarding careers. Joining BWB means embarking on a journey into the digital age, where traditional career models give way to innovative and fulfilling opportunities. You will play an active role in shaping the future of our company and the profession as a whole.

**Making a Difference**:
When you join BWB, you become part of a community that values your contributions and empowers you to make a difference. Whether it's through your work on impactful projects, engagement with local communities, or advancement of your own career, you will have the opportunity to leave a lasting mark on the world.

**Join BWB**:
If you are looking for a company that values excellence, innovation, and the wellbeing of its people, then BWB Consulting is the place for you. Explore our guide Working for BWB to learn more about why we are an award-winning company and start your journey with us today.

**Role Overview**

This role is to provide project administrative support to both the Rail and Advance group, analysing and inputting data into various business systems to ensure compliance KPIs are maintained to support business operations and growth.

**What you’ll be doing**
- Coordinating group events, activities, and operations to support the group while complying with company policies and initiatives.
- Collating routine (weekly / fortnightly / monthly) reports from business systems to review with Directors and Managers for operational matters, such as Timesheets, Fee Forecasts, Debt, Invoicing, Opportunity and SHQE topics to ensure a high standard of compliance is achieved.
- Inputting to and maintaining spreadsheets/databases/within various management information systems
- Conducting a regular review of progress on yearly group objectives.
- Setting up new projects/clients/suppliers on our business systems
- Maintaining accurate records of group and project documentation, following our document control procedures, and ensuring all documentation meets formal requirements and standards.
- Processing all incoming correspondence and produce all outgoing correspondence.
- Producing a project directory and update accordingly.
- Assisting with the production of project reports and updating project trackers, using BWB standards and project templates.
- Liaising between internal teams.
- Raising purchase orders for group and project requirements.
- Sitting in on project meetings to record meeting minutes and actions.
- Supporting the group director and managers in communicating key messages and information.
- Assisting with the regular conduct of project reviews to ensure project information is correct and that the relevant procedures are being adhered to.

**What you’ll bring**
- A Friendly and approachable attitude with good communication skills (written and verbal).
- A motivated, efficient, and highly organised approach.
- Keen attention to detail.
- Excellent working knowledge of Microsoft Applications and Adobe Acrobat or FoxIT.
- An ability to take ownership of own workload, prioritise tasks and meet challenging deadlines.
- The ability to respond to changing priorities.
- The ability to work proactively either independently or as part of a team.
- Experience gained from other similar business administration roles, a minimum of 2 years experience.
- Working knowledge of Deltek VantagePoint advantageous but not essential.
- HND/A-Level/NVQ (Business Administration) Level 3 or demonstration of equivalent experience.
- 5 GCSEs at minimum Grade C/5 and above - to include English Language and Maths.

**What We Offer at BWB Consulting**:
Empowering You to Be Your Most Authentic Self - We foster an inclusive enviro

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