Andras Hotels

7 months ago

Belfast, United Kingdom Andras Hotels Full time

**About us**:
Andras Hotels is Northern Ireland’s largest hotel group with nine hotels in Belfast, Coleraine and Portrush. We are rapidly expanding our portfolio and we are dedicated to promoting tourism and hospitality across the country. We develop our people through our Andras Academy and the Hospitality Charter, and we are proud to be signed up to Green Tourism.

**What is the job?**

Assist with the efficient and smooth running of the Reservations Department, dealing with guest enquiries in a professional manner and achieving financial targets.

**Hours**

40 hours

**What we offer**:

- Discounted Hotel Rates across ‘000’s of hotels worldwide for employees and for family and friends
- Health Care Cash Plan
- Diamond membership of Kingsbridge Hospital Group
- Enhanced Pension Scheme
- Enhanced Maternity Pay
- Enhanced Paternity Pay
- Cycle to work
- Recruit a friend scheme
- Employee Appreciation and Social Events
- Employee of the Month Award
- £20 for completion of FLOW training
- Increased Annual leave with service
- Discount at Bodyscape - Employee rate and family and friend rate
- Cyrospa discount rate at Bodyscape
- Communication and advice on Health and Wellbeing
- Andras Academy - Training and Development Programmes and progression opportunities within the Andras Hotels Group
- Work for globally renowned Hotel Brands
- Reward Club Incentive Scheme
- Hotel Incentive scheme

**About The Role**

**Main Duties**:

- Ensure all Reservations are accepted, recorded and confirmed in accordance with Company Policy and in an efficient and courteous manner
- Ensure all guest enquiries are handled professionally and provide information regarding Hotel services available
- Assume responsibility for checking arrivals, managing duplicate bookings, group arrival details, etc.
- Manage group bookings within Company criteria; collect payments, adhere to cancellation policies, check master bills, keep hotel fully informed of group requirements.
- Management of online systems to include Rate & Availability management
- Cross selling of all hotels within the group; knowledge of each PMS / CRS system to assist with covering holidays / breaks for colleagues
- Upselling of Hotel facilities / supplements to potential customers to maximise revenue
- Reviewing daily PACE and reservations created reports for booking trends, group reservations, rate queries and making recommendations for public / group rates
- Be aware of current business targets, actual budgeted and forecasted business levels and to focus at all times to achieve these targets
- Assist the Reservations / Revenue Managers in the preparation of reports
- Actively participate in any training and personnel exercises designed to improve standards and performance levels
- Assist with collection of payments on advance purchase reservations, management of declined bookings
- Liaise with the Accounts Department for Accounts outstanding, commission claims, matching online payments with PMS system and keeping guest ledger to a minimum
- Ensure that policies and procedures are known and adhered to, that team members are fully aware of public / corporate rates and that a high level of communication exists between the Team and other Departments
- Deal with guest complaints in a friendly and efficient manner ensuring guest satisfaction, at all times
- Upkeep of the Equal Opportunities Policy to ensure that there is a neutral working environment
- Work in accordance with standard procedures within each Department
- Carry out Company’s customer relation policy and communicate Hotel services to guests
- Ensure a high standard of personal hygiene and grooming
- Keep staff/work areas tidy, safe, and report any hazard, accident, loss or damage to Management and observe all requirements under Health and Safety at Work Act (1989)

**How do I deliver this?**

We genuinely care about people, and we show this through living the Andras Hotels behaviours.
- Teamwork - work cooperatively and effectively with others
- Brand Hearted - understand and live the brand standards, exhibiting a positive, friendly manner with customers and colleagues
- Commitment - “I do what I say”, commitment to do the best in everything I do
- Diversity & Respect - welcome, include and demonstrate respect for all individuals from all groups
- Integrity - honest, respectful, and accountable.

**_ The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job._**

**Required Criteria**
- Previous Experience within the Hotels Industry or Administrative Office Role for a Minimum of 1 year continuous within the last 5 years.
- 5 GCSEs including Maths and English at Grade C or above or equivalent qualification
- Customer Service Skills
- Excellent Communication Skills
- Computer Experience or relevant qualification (OCR/RSA Stage 2 or equivalent qualification)

**Desired Cr

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