Fm Technical Administrator

5 months ago

Glasgow, United Kingdom Qiagen Full time

**About the role**
Our work matters to millions. It’ll matter to you too. Join our Balfour Beatty, Property Maintenance team as a **FM Technical Administrator **and you’ll be a big part of fascinating, complex, varied and meaningful work.

Within this role you'll assist the Senior Technical Facilities Manager in the delivery of Hard service maintenance and project works throughout the Balfour Beatty estate (UK Wide).

This will will be based in **Maxim - Eurocentral.**

**What you'll be doing**
As a **FM Technical Administrator**, you will have the following accountabilities:

- To assist and support Senior Technical Facilities Manager as required, this is office based with a potential to attend site to gain a better understanding of site-specific requirements.
- Updating and monitoring FM & Project trackers ensuring records are kept up to date and documents are accurately filed in the relevant SharePoint file.
- Collation of data for appropriate reporting for meetings to support the Senior Technical Facilities Manager
- Responsible for logging, triaging and co-ordinating any reactive requests on in-house system to internal FM team
- Liaising with external contractors for any outsourcing of PPM’s or reactive maintenance/ repairs as necessary
- Assist with the arrangements of the internal resource planner for in
- house FM Team.
- Ordering of goods & services on in house system.
- Hire & off hire of plant and equipment.
- Invoicing & receipting of purchase orders
- Provide an excellent standard of customer service and build relationships within the Permanent office estate and Project site locations, working collaboratively with all stakeholders to increase Property compliance levels.
- Working with field engineers, site managers and HSES teams.
- Perform various administrative tasks effectively, efficiently and to a high standard, supporting the Senior Technical Facilities Manager & the wider team.

**Who we're looking for**
You will have the following:

- Excellent organisation, prioritisation and time management skills and strong attention to detail for meticulous record keeping; providing support working in a fast-paced environment to meet targets and deadlines.
- Strong communication and relationship skills.
- Excellent IT skills, confident using Microsoft office packages (Outlook, Word, Excel).
- Excellent team player with the ability to work on own initiative.
- Experience of working in Facilities Management.
- Compliance/maintenance knowledge would be desirable but not essential. Training will be provided to broaden technical knowledge.
- Opportunity to develop career in facilities management
- Full clean driving licence would be desirable but not essential.

**Why work for us**
Day in, day out, our team delivers amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.

**About us**
Balfour Beatty is a market leading mechanical, electrical, plumbing (MEP) and mechanical, electrical and instrumentation (ME&I) solutions provider with over 100 years of engineering expertise.

We design, install and maintain the systems that make building infrastructure work. Emphasising environmentally efficient technologies, digital construction and offsite manufacturing, our experienced teams deliver high quality solutions across the following sectors: Aviation, Buildings, Civils, Defence, Energy and New Build Nuclear.

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Job Reference: BBUK05667

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