Project Controls Administrator

3 weeks ago

Aberdeen, United Kingdom Bilfinger Full time

**Project Controls Administrator**

Location: Aberdeen

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

**Main Responsibilities**
- Prepare contract financial cost reports including analysis and reporting of variance between achieved and budget.
- Management and control of variations including the identification, quantification, submission and agreement while insuring appropriate project controls are being implemented.
- Assists in preparation of financial element for Client reports.
- Working with operations to ensure both internal and client forecasts are updated in a timely and accurate manner.
- Minimise level of work carried as work in progress.
- Liaise with operations/client to ensure that they are provided with all information in line with their requirements.
- Maintenance of system data e.g. CS Order creation & contract charge out rates
- Assist in the preparation of monthly sales invoices and ensure all invoices are reviewed for accuracy and are posted in line with the monthly deadlines.
- To study and familiarise oneself with relevant Contract commercial terms and conditions and monitor to ensure compliance with these.
- To assist the Project Accountant as requested.
- Identification of areas of commercial weakness and assist in rectifying/improving such problems.
- Cross-sharing of ideas between different contracts to ensure lessons learnt from both positive and negative influences.
- Assist in the standardisation of techniques and reporting mechanisms as far as is possible.
- Deputise for Project Accountant as required.
- Interface person for internal Accounts/Invoicing departments with regard to commercial issues.
- Reconciliation exercises as required.
- Provide support for internal / external audits
- To ensure compliance with company policies, processes and procedures relating to invoicing and cost reporting.
- Support improvements within contracts by participating in the on-going development of systems and processes.
- In addition to the duties and responsibilities listed, the position holder is required to perform other duties as may arise in connection with the successful operation of the Company or assigned by Project Accountant as required.
- To interface with Business Managers, Operations, Accounts, Procurement where required.

**Experience & qualifications**
- Proven track record in a similar role.
- Experience in fast paced work environment.
- Strong communication skills
- Ability to work under pressure and to deadline
- Good analytical skills
- Commercial awareness
- Knowledge/previous use of SAP

If you wish to speak to a member of the recruitment team, please contact 01224 246246.

General Management | Bilfinger UK Limited | Permanent | White-collar workers | High-school diploma or equivalent | Finance & Controlling - Controlling

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