IT Office Administrator

6 months ago

Chester, United Kingdom GSF Car Parts Full time

**About The Role**:
Come and join our growing IT department. We are on the look out for an IT Office Administrator.

In this position you will be responsible for managing the needs of the IT Department and ensuring accurate data control, projects and contract proposals are logged accurately and providing support through to completion. You will ensure that all administration duties and the day-to-day office requirements are maintained and provide administrative support to the IT Department.

**Main duties include**:

- Track operational and Capital spend and provide reports to support the IT Director in budget management and planning.
- Administer IT procurement activities, ensuing appropriate processes and controls are implemented & followed.
- Manage the contract inventory, ensuring renewals are appropriately reviewed and managed to maximise business value.
- Support the use of KnowB4, our security training solution.Managing the administration of course enrolment and result communication/administration.
- Reporting on hardware and mobile usage, highlighting any usage outside of existing IT policies.
- Support the administration of the group mobile phone/comms contracts, managing the purchase, allocation and issue of mobile devices.
- Prepare, review, and maintain support documentation and reports.
- Provide support in various administrative duties to IT Service Desk, Infrastructure Manager and IT Director including arranging meetings, travel and team hospitality.
- Maintain the asset register, supporting asset management within the department including recording move of devices including PC’s, Laptops, Mobiles, and other peripherals.

**IT Offices**
- General management of IT Office such as, ordering supplies for day-to-day office operation
- Providing support to all IT Teams where necessary to ensure efficient running of the department
- Monitor office expenditures, approving invoices and handle and assist with IT Contracts where needed.
- Establishing and enforcing IT office policies and maintaining a clean and organised office appearance.

**Working Hours**:
40 hours per week, Monday - Friday between the hours of 8:00am and 5:30pm

**About You**:
**What you'll need to succeed**:

- Desire to bring order and structure, with the tenacity to independently overcome obstacles.
- Strong communicator with the ability to influence colleagues to ‘get things done’
- Broad understanding of the technology and technical terms used in business
- Good written communication skills, able to maintain documentation relating to support activities
- Good communicator comfortable in a client facing role

**What we'll offer**:
Benefits at GSF Car Parts are designed to support all aspects of our team members life throughout their career. Whether that’s their health, wealth or everyday lifestyle, we are here for our team members and their loved ones and there is something for everyone To name a few of our benefits we offer:

- Opportunity to earn a performance based bonus as part of this role
- 28 days annual leave (including bank holidays) plus the opportunity to earn more with time-served
- Free flu vaccine
- Health & wellbeing tools
- Free support from pension experts
- Life assurance scheme
- Discounts from 100’s of household names including Asda, Nike & John Lewis
- A suite of financial wellbeing products including advances and savings schemes
- Paid time off to volunteer
- Training qualifications and career progression opportunities

**About Us**:
GSF Car Parts is one of the UK’s leading automotive parts distributors, supplying thousands of independent garages throughout the UK and Ireland with parts, tools, garage equipment and specialist training. The group has over 175 branches nationwide and a turnover exceeding £475 million. Built on the heritage and success of a dozen local brand identities acquired over several years, we have traded as one brand since November 2021. Our branch network is bolstered by centralised support and expertise from specialist departments in key areas such as procurement and supply chain, marketing and national accounts. The business also benefits from integrated IT systems, which include our industry leading catalogue system, Allicat, and access to the Group's national garage programme, Servicesure.

INDGSF

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